Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into contracts with HYO Inc. dba Pengwyn and Almared Inc. dba A-1 Alternative Fuel Systems as a result of a competitive bid that was taken for a dump body, lift gate, snow plow, salt spreader and dedicated compressed natural gas (CNG) engine conversion for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center. The dump body, lift gate, snow plow, salt spreader and dedicated CNG engine conversion will be used to up-fit an existing cab and chassis used by the Sewer Maintenance Operations Center during the summer months to repair sewers and in the winter months to plow snow for the City of Columbus and will replace a 2006 Ford F-450 Truck BT#21814. This CNG up-fit is in support of the Mayor's Get Green Initiative by reducing emissions.
The Purchasing Office advertised and solicited bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ001915). Seventy (70) vendors were solicited and two (2) bids were received and opened on July 21, 2016. After a review of the bids, the Division of Sewerage and Drainage recommends a split award be made. Item #1 will be awarded to HYO Inc. dba Pengwyn for the dump body, snow plow in the amount of $46,400.00 and Item #2 will be awarded to Almared Inc. dba A-1 Alternative Fuel Systems for a CNG System up-fit in the amount of $22,150.00 as the lowest responsive and responsible and best bidders.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: HYO Inc. dba Pengwyn Contract Compliance #31-1201883 expires 06/23/2017
Almared Inc. dba A-1 Alternative Fuel Systems Contract Compliance #77-0284624 expires 10/15/17
FISCAL IMPACT: $68,550.00 is needed for these purchases.
$0.00 was expended in 2015
$55,250.00 was expended in 2014
Title
To authorize the Director of Finance and Management to enter into contracts with HYO Inc., dba Pengwyn, and Almared Inc., dba A-1 Alternative Fuel Systems, for the purchase of a dump body, lift gate, snow plow, salt spreader and dedicated CNG engine conversion for the Division of Sewerage and Drainage; and to authorize the expenditure of $68,550.00 from the Sewer Operating Fund. ($68.550.00)
Body
WHEREAS, a dump body, lift gate, snow plow, salt spreader and dedicated CNG engine conversion is required by the Division of Sewerage and Drainage, Sewer Maintenance Operations Center, and will be used during the summer months to repair sewers and in the winter months to plow snow; and
WHEREAS, the Purchasing Office opened formal bids on July 21, 2016 for the purchase of a dump body, lift gate, snow plow, salt spreader and dedicated CNG Engine conversion for the Division of Sewerage and Drainage; and
WHEREAS, the dump body, lift gate, snow plow, salt spreader and dedicated CNG engine conversion will be used to up-fit an existing cab and chassis used by the Sewer Maintenance Operations Center and will replace a 2006 Ford F-450 Truck BT#21814. This CNG up-fit is in support of the Mayor's Get Green Initiative by reducing emissions.
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive and responsible and best bidders, HYO Inc., dba Pengwyn, for Item #1 and Almared Inc., dba A-1 Alternative Fuel Systems, for Item #2; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into contract with HYO Inc., dba Pengwyn, and Almared Inc., dba A-1 Alternative Fuel Systems, in accordance with Solicitation Number: RFQ001915 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish contracts with HYO Inc., dba Pengwyn, 2550 W. Fifth Ave., Columbus, Ohio, 43204 and Almared Inc., dba A-1 Alternative Fuel Systems, 2320 Stanislaus St, Fresno, CA, 93721, for the purchase of a dump body, lift gate, snow plow, salt spreader and dedicated CNG engine conversion.
SECTION 2. That the expenditure of $68,550.00 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.