Explanation
Need: The Civil Service Commission needs to modify the contract and increase the maximum authorized expenditure in the contract with The Ohio State University for pre-employment physicals and cardiovascular stress testing of public safety recruits in preparation for Police and Fire Academy classes. This modification is required in order to add funds for upcoming academy classes. Funding is typically added yearly or prior to each academy class in order to avoid tying up money in the event of changes to class dates. The contract’s requirements cannot be awarded through other procurement processes since this a professional services contract that has already been awarded through the regular Request for Proposals process. The prices for the services provided in this contract have not increased since the initial contract was approved.
Bid Information: In 2013, the City of Columbus Civil Service Commission published a Request for Proposals (SA005185) for these services and accepted proposals through January 8, 2014. Two proposals were submitted; an evaluation committee reviewed these proposals and selected The Ohio State University (Ordinance 0403-2014).
Emergency Designation: Emergency legislation is requested in order to allow sufficient time for the Department of Public Safety to continue to schedule police and fire applicants for upcoming recruit classes.
Contract Compliance Number: 31-6025986, governmental agency, no expiration date.
FISCAL IMPACT: Funding for this service was budgeted in the Civil Service Commission’s 2016 general fund budget.
Title
To authorize and direct the Executive Director of the Civil Service Commission to modify and increase the contract with The Ohio State University for the administration of pre-employment physicals and cardiovascular stress testing of public safety recruits; to authorize the expenditure of $24,500.00 from the General Fund; and to declare an emergency ($24,500.00).
Body
WHEREAS, the City of Columbus Civil Service Commission initially accepted proposals from qualified companies for medical services for pre-employment physicals and cardiovascular stress testing of public safety recruits; and
WHEREAS, the Civil Service Commission awarded the contract to The Ohio State University in 2014; and
WHEREAS, it is necessary to modify the contract for upcoming academy clases; and
WHEREAS an emergency exists in the usual daily operation of the Civil Service Commission in that it is immediately necessary to modify and increase the contract with Ohio State University in order to continue scheduling public safety recruits in preparation for upcoming academy classes, and thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Executive Director of the Civil Service Commission be and is hereby authorized to modify and increase the contract with The Ohio State University for the purpose of administering pre-employment physicals and cardiovascular stress tests to public safety recruits for the Divisions of Police and Fire.
SECTION 2. That the expenditure of $24,500.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 General Fund in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.