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File #: 2292-2016    Version: 1
Type: Ordinance Status: Passed
File created: 9/8/2016 In control: Finance Committee
On agenda: 10/3/2016 Final action: 10/7/2016
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Vapor Draw Propane with Praxair Distribution, Inc.; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00).
Attachments: 1. UTC Goods Attachment
Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for Vapor Draw Propane for the Division of Fleet Management, the primary user. This contract will provide for the purchase and delivery of specialized Vapor Draw Propane used primarily for Propane Mowers by Recreation and Parks and Public Service. The term of the proposed option contract would be approximately two years, expiring October 31, 2018, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 18, 2016.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. RFQ002228). Nineteen (19) bids were solicited; two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Praxair Distribution, Inc., MAJ, CC# CC010820 expires 08/19/2018, Lines 10 and 20, $1.00
Total Estimated Annual Expenditure: $30,000, Division of Fleet Management, the primary user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. The current Purchase Order is nearly out of funds and the need for mowing will continue for several months. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a contract for the option to purch...

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