Explanation
BACKGROUND: Columbus Public Health has received a grant from the Ohio Department of Health (ODH) to fund the Women, Infants and Children (WIC) Program for the period October 1, 2016 through September 30, 2017. WIC is a supplemental nutrition program for women (pregnant, postpartum and breastfeeding), infants, and children under the age of 5 years, and provides invaluable assistance for families during their children's period of growth and development.
This ordinance authorizes the Director of the Department of Finance and Management to execute two (2) new leases for existing WIC locations whose current leases contain no additional renewals and will expire on September 30, 2016. The new leases are for WIC locations with Landlords SAMA Management Group and Holt Rd LLC. This Ordinance also authorizes the expenditure of $208,456.80 from the Health Department Grant Funds for a total of six (6) WIC clinic locations - for payment of rent for four (4) existing leases that have previously been approved by City Council and the two new leases. The WIC Program budget provides $208,456.80 for the lease of the six property locations used as clinic space for the delivery of services under the WIC program.
Emergency Action is requested in order to avoid any delays in making timely rent payments to the landlords in accordance with the terms of the lease agreements.
FISCAL IMPACT: The lease payments are entirely funded by the WIC grant funds. This grant does not generate revenue or require a City match. This ordinance is contingent on the passage of Ord. 2353-2016.
Title
To authorize the Director of the Department of Finance and Management to enter into new lease contracts for WIC clinics with SAMA Management Group and Holt Rd LLC; to authorize a total expenditure of $208,456.80 from the Health Department Grant Funds for payment of six leases for the WIC Program; and to declare an emergency. ($208,456.80)
Body
WHEREAS, the City currently leases two locations from private landlords SAMA Management Group and Holt Rd LLC for the WIC Program, under Columbus Public Health, with no renewal options remaining on the current lease agreements, both of which expire on September 30, 2016, thus necessitating the need for new lease agreements; and
WHEREAS, the City desires, for the benefit of Columbus Public Health, to enter into two (2) new leases for the WIC Program for clinic space located at 77-83 Outerbelt Street (SAMA Management Group) and 1681 Holt Road (Holt Rd LLC) for the WIC program and to appropriate and expend funds for the new leases and for renewal term of four leases, in order to provide services for the Women, Infants and Children program for the period of October 1, 2016 through September 30, 2017; and,
WHEREAS, The Women, Infants and Children Program (WIC) budget provides $208,456.80 for the lease of real property used as clinic space for the delivery of WIC services;
WHEREAS, it is necessary to appropriate and expend funds for the new leases and for renewal term of four leases, in order to provide services for the Women, Infants and Children (WIC) Program for the period of October 1, 2016 through September 30, 2017; and,
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize the Director of Finance and Management to enter into two (2) new leases and to authorize the expenditure of funds for the renewal terms of four existing lease agreements in order to allow the WIC clinic to continue offering program services to the community without interruption for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Finance and Management Department is hereby authorized and directed to enter into a lease agreement with SAMA Management Group for a WIC clinic at 77-83 Outerbelt Street for an initial term of October 1, 2016 through September 30, 2017, that will provide for four (4) automatic successive one-year renewal terms subject to appropriation of funding and certification of availability by the City Auditor; and to enter into a lease agreement with Holt Rd LLC for a WIC clinic at 1681 Holt Road for an initial term of October 1, 2016 through September 30, 2017 that will provide for four (4) automatic successive one-year renewal terms subject to appropriation of funding and certification of availability by the City Auditor.
SECTION 2. That the terms and conditions of the lease agreements shall be in a form approved by the Department of Law, Division of Real Estate, and shall include the following:
a) The lease agreement with SAMA Management Group shall include an initial one-year term commencing October 1, 2016 and terminating September 30, 2017 and provide for four (4) successive one-year automatic renewals at established renewal rates subject to appropriation of funding by City Council and certification of fund availability by the City Auditor.
b) The lease agreement with Holt Rd LLC shall include an initial one-year term commencing October 1, 2016 and terminating September 30, 2017 and provide for four (4) successive one-year automatic renewals at established renewal rates subject to appropriation of funding by City Council and certification of fund availability by the City Auditor.
SECTION 3. That the expenditure of $208,456.80 is hereby authorized from the Health Department Grant Funds as follows and is contingent on the passage of Ord. 2353-2016:
See attached File: Ordinance Legislation Attachment.xls
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that these leases are properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.