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File #: 2324-2016    Version: 1
Type: Ordinance Status: Passed
File created: 9/13/2016 In control: Public Service & Transportation Committee
On agenda: 10/3/2016 Final action: 10/7/2016
Title: To authorize the Director of Public Service to modify an existing service contract with PRIME 3SG to provide for the provision of electronic document imaging services through December 31, 2017; and to declare an emergency. ($0.00)
This legislation authorizes the Director of Public Service to execute a contract modification with PRIME 3SG, the technology division of PRIME AE Group, relative to the provision of electronic document imaging services to optimize document storage and retrieval within the Department of Public Service.

Ordinance 1592-2015 authorized the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders for the aforementioned services from two, State of Ohio State Term Schedules (STS): PRIME AE Group, State Term Schedule #800071-2, expiring 8/31/2015 (replaced by the State with State Term Schedule #80448, expiring 8/30/17); and PRIME AE Group, a dealer of Hyland OnBase, State Term Schedule # 533272-3, expiring 3/31/2017 (extended by the State to 3/31/2021). Pursuant to that legislation, the Department of Public Service entered into a one-year service contract, which expires on September 23, 2016, with PRIME 3SG for the conversion of existing Public Service files into electronic format and the storage of those images in an Enterprise Information Management system.

The purpose of this ordinance is to extend the term of that agreement through December 31, 2017, to facilitate the completion of the original project scope and provide for additional services as needed.

Searches of the System of Award Management (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.

The contract compliance number for PRIME AE Group, Inc. is 26-0546656 and expires 10/30/17.

No additional funds will be encumbered or expended under the terms of the aforementioned contract modification.

Emergency action is requested to prevent further delays in the completion of the contracted scope of work and to improve operational efficiency with the Department of Public Service.

To authorize the ...

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