Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Kaffenbarger Truck Equipment Company for the purchase of Four (4) Service Bodies for the Division of Water. The four (4) Service Bodies will be mounted on Division of Water cabs and chassis’ purchased from the Light Duty Truck universal term contract earlier in the 2016 fiscal year. The vehicles will be used by the Consumer Services Section as they remove and replace residential water meters and will replacing BT21658, BT23005, BT2006 and BT2008.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ002724). Forty-six (46) vendors were solicited and three (3) bids were received and opened on September 15, 2016.
After a review of the bids, Ace Truck, Body, Inc. was found to be non-responsive to Section 6.3, which required the bidder to provide the make and model of what they were quoting. The Division of Water recommends the award be made to Kaffenbarger Truck Equipment Company, the lowest responsible and responsive and best bidder for item one (1) which is four (4) Knapheide Model 696D38FJ Flip-Top Service Bodies for a total award amount of $41,400.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Kaffenbarger Truck Equipment Company., Contract Compliance Number: 31-0802979, Expires 4/28/18.
FISCAL IMPACT: $41,400.00 is budgeted for this purchase.
$132,400.00 was spent in 2015.
$82,500.00 was spent in 2014.
Title
To authorize the Director of Finance and Management to enter into a contract with Kaffenbarger Truck Equipment Company for the purchase of Four (4) Service Bodies for the Division of Water and to authorize the expenditure of $41,400.00 from the Water System Operating Fund. ($41,400.00)
Body
WHEREAS, the Purchasing Office opened formal bids on September 15, 2016 for four (4) Service Bodies for the Division of Water; and
WHEREAS, the Service Bodies will be used at the Division of Water, Consumer Services Section, to remove and replace residential water meters; and
WHEREAS, the Division of Water recommends an award be made to the lowest responsive and responsible and best bidder, Kaffenbarger Truck Equipment Company for item one (1); and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: RFQ002724 on file in the Purchasing Office; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into contract for the equipment; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Kaffenbarger Truck Equipment Company, 2265 Refugee Rd., Columbus, OH 43207, for the purchase of Four (4) Service Bodies for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $41,400.00, or so much thereof as may be needed, is hereby authorized in Fund 6000 (Water System Operating), in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.