City of Columbus - File #: 2172-2016

• File #: 2172-2016
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/24/2016
• In control: Public Service & Transportation Committee
• On agenda: 10/17/2016
• Final action: 10/20/2016
• Title: To authorize the Director of Finance and Management, on behalf of the Department of Public Service, Division of Infrastructure Management, to establish purchase orders for multiple pieces of equipment from existing Cooperative State of Ohio Term Contracts established for such purpose by the State of Ohio; to waive the competitive bidding provisions of City Code Chapter 329; to authorize the expenditure of $346,880.00 from the Street and Highway Bond Fund; to authorize the expenditure of $495,000.00 from the Street, Construction, Maintenance and Repair Fund and to declare an emergency. ($841,880.00)

Date	Ver.	Action By	Action	Result
10/20/2016	1	MAYOR	Signed
10/17/2016	1	COUNCIL PRESIDENT	Signed
10/17/2016	1	Columbus City Council	Approved	Pass

Explanation
1. BACKGROUND
The Division of Infrastructure Management utilizes various equipment for projects throughout the City of Columbus. This equipment will replace units that are beyond their useful service life and provide for more reliable equipment to carry out services provided by the Division. These purchases are consistent with the division's replacement program.

The following equipment will be purchased through State of Ohio State Term Schedule contracts (STS). These contracts were not bid but negotiated by the State of Ohio; this has been determined to be the most cost-effective method of obtaining the needed equipment.

- Two (2) CAT 12M3 Motor Graders
Caterpillar Inc.
3993 East Royalton Rd.
Broadview Heights, OH 44147Contract No.: 800055
Index No.: STS515
Expiration: 10/31/2016
Total Cost: $519,426.00

- One (1) LeeBoy 3000C Force Feed Loader
McLean Co.
3155 E 17th Ave.
Columbus, OH 43219
Contract No.: 800408
Index No.: STS515
Expiration: 1/31/2019
Unit Cost: $259,504.00

The following equipment will be purchased through bid waiver. The City of Columbus has advertised bids for this piece of equipment twice and no vendors have submitted a completed bid. It has been determined it is in the best interest in the City to waive bidding provisions of City Code Chapter 329 to establish a contract:

- One (1) Material Dump Trailer
Interstate Truckway Inc.
Interstate Trailer & Equipment
5440 Renner Road
Columbus, Ohio 43228
Unit Cost: $62,950.00

Estimated total cost of the equipment will be $841,880.00

2. FISCAL IMPACT
Funds for this expenditure are budgeted in the 2016 CIB, Fund 7704 and the Street, Construction, Maintenance and Repair Fund, Fund 2265.

3. EMERGENCY DESIGNATION
Emergency action is requested to ensure equipment is received as soon as possible so that it can replace units that are beyond their useful life.

Title
To authorize the Director of Finance and Management, on behalf of the Department of Public Service, Division of Infrastructu...