Explanation
This ordinance will establish an Auditor's Certificate and authorize expenditures for the purchase of Sports maintenance equipment for the Recreation and Parks Department. The new equipment will replace aging equipment in need of replacement as outlined within this ordinance.
Background: These purchases will be made through the City of Columbus Purchasing Office. All bids will be obtained and contracts awarded using City Code 329 or using State Term contracts pursuant to ordinance number 582-87; however, this legislation will set up all of the funding required to enter into contracts with the vendors on an as-needed basis. All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. Competitive bids will be solicited and opened by the Purchasing Office, obtained through any current universal term contract, or state term contract.
The equipment list below outlines the purchases expected to be made as soon as possible as a result of this ordinance using voted bond funding and total $150,000:
Club Car Truckster Brass Tag #23382 to be replaced with a Club Car Truckster or approved equal at an estimated price of $18,800
Smitcho Brass Tag #25417 to be replaced with an ABI Force or approved equal at an estimated price of $16,700
Kioti Tractor Brass Tag #23968 to be replaced with a John Deere 4052 Tractor or equal at an estimated price of $32,700
Gator Brass Tag #25083 to be replaced with a Gator TS or equal at an estimated price of $6,900
Smithco Rake Brass Tag #22455 to be replaced with a Buffalo Blower or equal at an estimated price of $6,200
Hustler Brass Tag #24714 to be replaced with a 72” propane mower at an estimated price of $11,400
Kromer Line Painter Brass Tag #16632 with a 72” Propane mower at an estimated price of $11,400
Kromer Line Painter Brass Tag #23388 with a 72” Propane mower at an estimated price of $11,400
Cushman Truckster Brass Tag # 20178 with a Sprayer at an estimated price of $34,500
The equipment list below outlines the purchases expected to be made as soon as possible as a result of this ordinance using permanent improvement funding and total $6,000:
-2016 Turfco Kiscutter or equal
-Graco S100 Field Lazer or equal
Fiscal Impact: 150,000.00 is required and budgeted in the Voted Parks and Recreation Bond Fund 7702 to meet the financial obligations of these expenditures. $6,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement fund 7747 to meet the financial obligation of these expenditures.
Title
To authorize the Director of Finance and Management to enter into various contracts for the purchase of Sports maintenance equipment for the Recreation and Parks Department; to authorize the expenditure of $150,000.00 from the Recreation and Parks Voted Bond Fund; to authorize the expenditure of $6,000.00 from the Recreation and Parks Permanent Improvement fund, to establish an Auditor's certificate in the amount of $156,000.00; to amend the 2016 CIB and transfer funding within Funds 7747 and 7702. ($156,000.00)
Body
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various Sports equipment for the Recreation and Parks Department in accordance with City Code Chapter 329 or use State Term contracts authorized per ordinance number 582-87; and
WHEREAS, brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition;
WHEREAS, it is necessary to authorize the City Auditor to transfer $6,000.00 within the Recreation and Parks Permanent Improvement Fund; and
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget; and
WHEREAS, funding is available for these purchases from unallocated balances within the Voted Recreation and Parks Bond Fund 7702; and
WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks Permanent Improvement Fund 7747; and
NOW, THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contracts for the purchase of Sports maintenance equipment on behalf of the Recreation and Parks Department in accordance with City Code Chapter 329 or using state term contracts per ordinance number 582-87.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer $6,000.00 in cash and appropriation within the Recreation and Parks Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance.
SECTION 5. That the 2016 Capital Improvements Budget Ordinance 0960-2016 is hereby amended as follows in order to provide sufficient budget authority for this and future legislation.
CURRENT:
Fund 7747; P510040-100000; Equipment - $524
Fund 7747; P510025-100000; Unallocated Balance; $42,035
AMENDED TO:
Fund 7747; P510040-100000; Equipment - $6,524
Fund 7747; P510025-100000; Unallocated Balance; $36,035
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. For the purpose stated in Section 1, the expenditure of $150,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund No. 7702 as follows:
See attached DAX funding Information
SECTION 8. For the purpose stated in Section 1, the expenditure of $6,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund No. 7747 as follows:
See attached DAX funding information
SECTION 9. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, responsive, responsible and best bidder(s) to the Director Director of Finance and Management as per the terms of Columbus City Code Chapter 329 or per ordinance number 582-87.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.