Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with H.R. Gray for continuing contractual access to resources that are necessary to perform professional architectural and engineering services as well as provide technical expertise for the Department to implement projects.
The costs for this project will be $100,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 25, 2016 and received by the Recreation and Parks Department on June 10, 2016. Bids were received from the following companies:
Company
HR Gray (MAJ)
MSA Sport (MAJ)
OHM (MAJ)
Star Consultants (MBE)
DLZ (MBE)
Schorr Architects (MAJ)
Abbot Studios (MAJ)
2LMN (AS1)
Dynamix Engineering (MBE)
Kramer Engineers (MAJ)
XYZ Professional Services (MBE)
After reviewing the proposals that were submitted, it was determined that HR Gray was the most responsive bidder.
Principal Parties:
H.R. Gray
3770 Ridge Mill Drive, Columbus, OH 43026
Thomas Merritt 614-487-1335
31-1050479
Exp Date: 8/21/17
Benefits to the Public: This will benefit the City and surrounding community by helping to ensure that various Capital Improvement Projects are done safely and on budget.
Area(s) Affected: Planning Area: all
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by providing the Department with the technical expertise needed to provide design and construction solutions that will work towards addressing various strategies listed in the 2014 Master Plan.
Fiscal Impact: $100,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with H.R. Gray for continuing contractual access to resources necessary to perform professional architectural and engineering services, as well as provide technical expertise for the Department to implement projects; to authorize the expenditure of $100,000.00 from the Recreation and Parks Voted Bond Fund 7702. ($100,000.00)
Body
WHEREAS, the Recreation and Parks Department is in need of continuing, contractual access to resources that are necessary to perform professional architectural and engineering services as well as provide technical expertise for the Department to implement projects; and
WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Recreation and Parks Voted Bond Fund 7702;
WHEREAS, it has become necessary in the usual daily operation of the Recreation and Parks Department to authorize the Director to enter into contract with H.R. Gray for the services; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with H.R. Gray for continuing, contractual access to resources that are necessary to perform professional architectural and engineering services as well as provide technical expertise for the Department to implement projects.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $100,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.