Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for the removal and replacement of the playgrounds at Anheuser-Busch Park, Goodale Park, Holton Park, Maynard and Summit Park, Redick Park, Roosevelt Park, Sullivant Gardens Park, and Sycamore Hills Park.
The Playground Improvements 2016 project is focused on providing safe and accessible play opportunities for children throughout the City. This project will be for the full replacement of six playgrounds in various parks. The playgrounds being replaced are each at least 22 years old. These worn playgrounds will be replaced with new playgrounds that meet or exceed all current safety and accessibility standards. Additionally, this project will provide a new playground at the Anheuser Busch Sports Park. This busy and heavily used park does not currently feature any playground equipment.
The playground improvements support the Mayor’s initiatives related to health and wellness by providing a safe and accessible place for children to play. Studies have revealed that unstructured play may be an exceptional way to increase physical activity levels in children, thus reducing the potential of childhood obesity. Children with a park or playground within half-a-mile are almost five times more likely to be a healthy weight than children without playgrounds or parks nearby. Also, since the playgrounds will be free and open to all, they will also be in support of the Mayor’s initiatives related to social equity.
The costs for this project will be $559,800.00 with a contingency of $56,000.00 for a total of $615,800.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 1, 2016 and received by the Recreation and Parks Department on August 23, 2016. Bids were received from the following companies:
Company Amount
Tyevco, Inc. (MAJ) $559,800.00
Builderscape (MAJ) $587,613.00
F.H. Paschen & S.N. Nielsen Non-responsive
After reviewing the proposals that were submitted, it was determined that Tyevco, Inc. was the lowest and most responsive bidder.
Tyevco, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco, Inc.
1678 W. Audubon Blvd., Lancaster, OH 43130
James Boggess 614-284-0251
31-1626034
Exp Date: 11/11/17
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season (mid-October).
Benefits to the Public: This project will benefit the community by providing safe, accessible, and fun places for children to play.
Community Input Issues: Community input was solicited for this project by providing renderings of each of the playground replacements to the affected Area Commissions.
Area(s) Affected:
Anheuser-Busch Sports Park: Northwest Area (5) - $60,450
Goodale Park: Near North / University Area (13) - $160,514
Holton Park: Hilltop Area (15) - $67,730
Maynard and Summit Park: Near North / University Area (13) - $59,650
Redick Park: West Scioto Area (8) - $58,460
Roosevelt Park: Near South Area (22) - $82,700
Sullivant Gardens Park: Franklinton Area (16) - $12,720
Sycamore Hills Park: Northwest Area (5) - $38,776
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by making facilities within parks accessible to pedestrians and focus on park improvements that address community Health and Wellness.
Fiscal Impact: $615,800.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the removal and replacement of the playgrounds at Anheuser-Busch Park, Goodale Park, Holton Park, Maynard and Summit Park, Redick Park, Roosevelt Park, Sullivant Gardens Park, and Sycamore Hills Park; to authorize the expenditure of $615,800.00 from the Recreation and Parks Voted Bond Fund 7702; and to declare an emergency. ($615,800.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for the removal and replacement of the playgrounds at Anheuser-Busch Park, Goodale Park, Holton Park, Maynard and Summit Park, Redick Park, Roosevelt Park, Sullivant Gardens Park, and Sycamore Hills Park; and
WHEREAS, it is necessary to authorize the expenditure of $615,800.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that work may start during the current construction season (mid-October); NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into said contract with Tyevco, Inc. for the removal and replacement of the playgrounds at Anheuser-Busch Park, Goodale Park, Holton Park, Maynard and Summit Park, Redick Park, Roosevelt Park, Sullivant Gardens Park, and Sycamore Hills Park
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $615,800.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.