Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Builderscape, Inc. for park improvements at Amvet Park, Glenwood Park, and Harrison West Park.
Amvet Village Park is a 2.5 acre park within the Amvet Village neighborhood. The park currently features a deteriorating open shelter and older playground in need of replacement. The park does not currently have an accessible route from the public right-of-way into the park. In addition to providing a new small open shelter and playground, this project will also provide a paved access path from Argyle Drive and a loop path within the park. A half-court basketball court is also included in the project based on community requests.
The new Glenwood Community Center was opened earlier this year. This project will complement the new center by providing needed improvements in the surrounding park space. The project will provide an open shelter near the center that will be available for community use. It also includes an asphalt loop path winding throughout the park and new site furnishings. A playground is to be added to the park at a later date as part of the recently announced partnership with the Columbus Blue Jackets Foundation.
Harrison West Park is a small .34 acre pocket park located in the Harrison West neighborhood. This project will replace an old playground located in the park, provide new site furnishings, repair or replace pavement, and repair brick retaining walls located around the perimeter of the park.
The costs for this project will be $613,861.00 with a contingency of $30,000.00 for a total of $643,861.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 1, 2016 and received by the Recreation and Parks Department on August 23, 2016. Bids were received from the following companies:
Company Amount
Builderscape (MAJ) $613,861.00
Tyevco (MAJ) $776,398.00
After reviewing the proposals that were submitted, it was determined that Builderscape, Inc. was the lowest and most responsive bidder.
Builderscape, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Builderscape, Inc.
7500 Industrial Parkway, Plain City, OH 43064
Chris Matthews 614-679-2588
20-0537419
Exp Date: 4/15/17
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season (early to mid-October).
Benefits to the Public: These improvements will benefit the community by either updating or replacing existing park features or providing new park activities that did not previously exist. The improvements will encourage greater use of the park space and make the parks more enjoyable for the community to visit.
Community Input Issues: For each of the parks, community input was sought regarding the improvements including meetings with the Northeast Area Commission, the Greater Hilltop Area Commission, and the Harrison West Society.
Area(s) Affected:
Amvet Village Park: South Linden (14) ($223,665.00)
Glenwood Park: Hilltop (15) ($213,374.00)
Harrison West Park: Near North / University (13) ($176,822.00)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by continuing to work with neighborhood groups to improve and maintain parks, removing access and circulation barriers to city parks and to update five neighborhood parks per year.
Fiscal Impact: $643,861.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Builderscape, Inc. for park improvements at Amvet Park, Glenwood Park, and Harrison West Park; to authorize the expenditure of $643,861.00 from Recreation and Parks Voted Bond Fund 7702; and to declare an emergency. ($643,861.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to enter into contract with Builderscape, Inc. for park improvements at Amvet Park, Glenwood Park, and Harrison West Park; and
WHEREAS, it is necessary to authorize the expenditure of $643,861.00 from Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that work may start during the current construction season (early to mid-October); NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Builderscape, Inc. for park improvements at Amvet Park, Glenwood Park, and Harrison West Park.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $643,861.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.