Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Kone, Inc. for maintenance and service of various elevators under the purview of the Facilities Management Division. The original contact was authorized by Ordinance No. 1566-2014, and provides four (4), one-year renewal options. This contract was formally bid via SA005421. Ordinance No. 2002-2015 authorized the first of four annual contract renewals.
This ordinance seeks authority for the second of four annual renewal provisions provided for within the initial contract. The term of this contract will be through July 31, 2017. Required maintenance and service on elevators is necessary to maintain the State of Ohio Elevator Operating Certificate and ensuring no disruption in service, thereby protecting the safety of elevator users.
This ordinance also seeks authority to modify the standard maintenance and service contract with Kone to provide for the renovation of one of the four elevators at the Central Safety Building. These renovations will include the replacement of the mechanical systems of the elevator, the sprinkler system, improved lighting in the machine room and pit, GFCI outlets, and a sump pump in the elevator pit. These renovations are necessary to return the elevator to operational status. The remaining elevators at the Central Safety Building will be renovated at a later date.
Emergency action is requested so that required maintenance and services on elevators is not delayed, and the elevator can be returned to operational status as quickly as possible.
Kone, Inc. Contract Compliance No. 36-2357423
Fiscal Impact: This ordinance authorizes an expenditure of $160,000.00 from the General Fund with Kone, Inc. for the maintenance, service, and repair of various elevators under the purview of the Facilities Management Division. This ordinance also authorizes the expenditure of $250,000.00 from the Construction Management Capital Improvement Fund for renovations of one elevator at the Central Safety Building. The Facilities Management Division budgeted $160,000.00 in the General Fund and $250,000.00 in the Construction Management Capital Improvement Fund for these expenditures. The Facilities Management Division expended $173,264.00 under the first year of the contract with Kone, Inc.
Title
To authorize the Finance and Management Director to renew and modify a contract with Kone, Inc. for maintenance, service, and repair of various elevators under the purview of the Facilities Management Division and for the renovation of one elevator at the Central Safety Building; to authorize the expenditure of $160,000.00 from the General Fund for the maintenance and repair services; to authorize the expenditure of $250,000.00 from the Construction Management Capital Improvement Fund for the elevator renovations; and to declare an emergency. ($410,000.00)
Body
WHEREAS, Ordinance No. 1566-2014, passed by City Council on July 11, 2014, authorized the original elevator maintenance and service contract and provided for up to four (4) annual contract renewals; and
WHEREAS, Ordinance No. 2002-2015, passed by City Council on July 27, 2015, authorized the first of four annual contract renewals provided for in the original contract; and
WHEREAS, it is necessary to renew and modify a contract with Kone, Inc. for the maintenance, service, and repair of various elevators under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to renew and modify a contract with Kone, Inc. for renovations of one of the elevators at the Central Safety Building; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew and modify a contract with Kone, Inc. for the maintenance, service and repair of various elevators under the purview of the Facilities Management Division, thereby protecting the safety of elevator users and preserving the public health, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew and modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division and for the renovation of one elevator at the Central Safety Building.
SECTION 2. That the expenditure of $160,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized in the General Fund 1000 in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2255-2016 Legislation Template.xls
SECTION 3. That the expenditure of $250,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized in the Construction Management Capital Improvement Fund 7733 in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2255-2016 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.