Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Technical Choice, LLC for design improvements to the Champions Golf Course irrigation system. The work will include preparation of plans and specifications which will upgrade the existing irrigation system by collecting GPS data, work on wells and pump stations, central control PC upgrades including central control software, main line replacement, lateral line repairs, and other renovation items.
The installation date of the original irrigation system is unknown, but main lines were installed with transite pipe and the lateral lines were installed with galvanized steel. Main lines are located in the center of fairways, with lateral lines running in very non-traditional areas. The original system has quick couplers throughout and was upgraded to a Toro Vari- Time hydraulic system in the 1970’s.
In 2001, an irrigation renovation project was completed. This renovation included retaining the main irrigation lines, the center row sprinkler heads were removed and capped and a double row system was installed using the first and last fairway sprinkler heads as connection points. Green and Tee complexes were completely replaced with new pipe and sprinkler heads. The control package for this renovation was and still is Toro E-Osmac field controllers with a Toro Site Pro Central PC. The current system exists in the same state as it was renovated to in 2001.
The costs for this project will be $41,500.00 with a contingency of $3,500.00 for a total of $45,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, and received by the Recreation and Parks Department on August 4, 2016. Bids were received from the following companies:
Company
Technical Choice, LLC (MAJ)
Principal Parties:
Technical Choice, LLC
595 Lake Road, C-2, Medina, OH 44256
Joel Braun, 330-321-2523
Contact Compliance: Application is currently in progress
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that the consultant can survey and document existing lines and develop plans in October/November so work can proceed late Winter/early Spring 2017.
Benefits to the Public: These improvements will make the irrigation system more efficient and will help reduce the maintenance costs caused by frequent leaks.
Area(s) Affected: Champions Golf Course (11)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by maintaining existing facilities we have and could help increase revenue by improving the course turf.
Fiscal Impact: $45,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Technical Choice, LLC for design improvements to the Champions Golf Course irrigation system; to authorize the expenditure of $45,000.00 from the Recreation and Parks Voted Bond Fund 7702; and to declare an emergency. ($45,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to enter into contract with Technical Choice, LLC for design improvements to the Champions Golf Course irrigation system; and
WHEREAS, it is necessary to authorize the expenditure of $45,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that the consultant can survey and document existing lines and develop plans in October/November so work can proceed late Winter/early Spring 2017; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Technical Choice, LLC for design improvements to the Champions Golf Course irrigation system.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $45,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.