Explanation
BACKGROUND: This legislation is to change the company name and Federal Identification number for contracts and purchase orders currently in process and established with Ashland Inc,, dba Valvoline Instant Oil Change due to a re-organization. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus from Ashland Inc, dba Valvoline Instant Oil Change FID 20-0865835 to Valvoline, LLC, FID 61-1782197.
1. Amount of additional funds: No additional funds are necessary to modify the option contracts.
2. Reason additional needs were not foreseen: The current supplier underwent a re-organization.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional monies are required to modify the option contracts. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain an uninterrupted supply of service to City agencies using Universal Term Contracts and open Purchase Orders, this ordinance is being submitted as an emergency.
Title
To authorize the Finance and Management Director to modify all contracts and purchase orders held with Ashland, Inc., dba Valvoline Instant Oil Change; and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office has a universal term contract (UTC) with Ashland, Inc. for Automotive Preventative Maintenance as used by the City of Columbus Fleet Management; and
WHEREAS, Ashland, Inc. has re-organized, taken a new name and federal tax id number, and in addition to notifying the City of the re-organization Valvoline, LLC has agreed to honor the past, present and future contracts and agreements, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Purchasing Office, in that it is immediately necessary to authorize the Director to modify all contracts and purchase orders established and in process with the newly re-organized vendor, Valvoline, LLC, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to modify all contracts and purchase orders pursuant to those contracts to reflect the change of the company name and FID number from Ashland, Inc., dba Valvoline Instant Oil Change, 20-0865835, to Valvoline. LLC, 61-1782197.
SECTION 2. That this modification is in accordance with applicable sections of the Columbus City Codes in relating to contract modifications.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.