Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for eight (8) Cubic yard Waste Containers for the Division of Refuse Collection, the primary user. This contract will provide for the purchase and delivery of specialized eight (8) Cubic yard Waste Containers used primarily for waste collection by Refuse and Public Service. The term of the proposed option contract would be approximately two years, expiring September 30, 2018, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 11, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. RFQ002016). Forty-Five (45) bids were solicited; one (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Farmers Refuse and Trucking, Inc., CC#93640-103250 expires 08/11/2018, Line 10, for $1.00
Total Estimated Annual Expenditure: $35,000, Division of Refuse Collection, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. The current Contract expires 9/30/2016 therefore this ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase eight (8) Cubic yard Waste ...
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