Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for Whole Tree Wood Chips for the Division of Sewerage and Drainage, the primary user. This contract will provide for the purchase and delivery of Whole Tree Wood Chips used primarily as a bulking agent in the manufacture of Com-Til by the Division of Sewerage and Drainage. The term of the proposed option contract would be approximately two years, expiring November 30, 2018, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 18, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. RFQ002050). Forty-Two (42) bids were solicited; one (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Edwards Landclearing, Inc., CC#1254-15151 expires 05/28/2017, Line 10, for $1.00
Total Estimated Annual Expenditure: $160,000 Division of Sewerage and Drainage, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Whole Tree Wood chips with Edwards Landclearing, Inc. and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00)
Body
WHEREAS, the Whole Tree Wood chips UTC will provide for the purchase and delivery of materials used as a bulking agent in the manufacture of Com-Til by Division of Sewerage and Drainage; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 18, 2016 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it is necessary to enter into a contract for the option to purchase Whole Tree Wood Chips, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Whole Tree Wood Chips in accordance with Solicitation No. RFQ002050 for a term of approximately two years, expiring November 30, 2018, with the option to renew for one (1) additional year, as follows:
Edwards Landclearing, Inc., Line 10 for $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.