Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract with Decker Construction Company for the construction of the Pedestrian Safety Improvements - Parsons Avenue Sidewalks project PID 90818 project and to provide payment for construction administration and inspection services. This project is located in the Far South City Planning Area (CPA 23).
The work for this project consists of constructing new sidewalks along both sides of Parsons Avenue from Obetz Road (West) to Dering Avenue. Construction also includes curb ramps/blended transitions, traffic signage, pavement markings, bus landings, drive aprons, a Stormwater basin, and other such work as may be necessary to complete the contract, in accordance with the plans 3060 Drawer E and specifications set forth in the Invitation For Bid (IFB).
The estimated Notice to Proceed date is October 19, 2016. The Office of Support Services led the project through Vendor Services and Bid Express. Seven bids were received on August 25, 2016, (seven majorities) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Decker Construction Company $2,248,422.19 Columbus, OH Majority
Shelly & Sands, Inc. $2,286,364.36 Columbus, OH Majority
Newcomer Concrete Services, Inc. $2,311,486.91 Norwalk, OH Majority
G & G Cement Contractors $2,360,275.34 Columbus, OH Majority
Trucco Construction Co., Inc. $2,381,505.34 Delaware, OH Majority
Columbus Asphalt Paving Inc. $2,494,059.75 Gahanna, OH Majority
George J. Igel & Co., Inc. $2,649,434.04 Columbus, OH Majority
The department awarded the contract to Decker Construction Company, as the lowest, responsive, responsible and best bidder for their bid of $2,248,422.19. The amount of construction administration and inspection services will be $224,842.22. The total legislated amount is $2,473,264.41.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
Pre-Qualification Status
Funding for this project is from MORPC/ODOT and does not allow prequalification requirements. The bidder and subcontractors are exempt from the prequalification requirements under relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is 31-0983557 and expires 10/13/17.
3. FISCAL IMPACT
Grants from the Ohio Department of Transportation in the amount of $1,978,611.53 from MORPC/ODOT will partially fund construction and inspection services associated with this project. Public Service will contribute a local share amount of $494,652.88 from the Streets and Highway Bonds Fund, Fund 7704.
4. EMERGENCY DESIGNATION
The department requests emergency action in order for the project to proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2016 Capital Improvements Budget; to authorize and direct the City Auditor to transfer funds and appropriation within the Streets and Highway Bonds Fund; to appropritate funds within the Fed-State Highway Engineering Fund; to authorize the Director of Public Service to enter into a contract with Decker Construction Company for the Pedestrian Safety Improvements - Parsons Avenue Sidewalks PID 90818 project; to authorize the expenditure of up to $2,473,264.41 from the Streets and Highways Bond Fund and from the Federal-State Highway Engineering Fund for contract and construction administration and inspection services in connection with the Pedestrian Safety Improvements - Parsons Avenue Sidewalks PID 90818 project; and to declare an emergency. ($2,473,264.41)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Pedestrian Safety Improvements - Parsons Avenue Sidewalks project PID 90818 project; and
WHEREAS, work on this project consists of constructing new sidewalks along both sides of Parsons Avenue from Obetz Road (West) to Dering Avenue; and
WHEREAS, bids were received on August 25, 2016, and tabulated on August 26, 2016, for the Pedestrian Safety Improvements - Parsons Avenue Sidewalks project PID 90818 project, and a satisfactory bid has been received; and
WHEREAS, the sub-contractors and suppliers to be utilized by Decker Construction Company met the DBE Goal of 8% for this project and were approved by ODOT on September 6, 2016; and
WHEREAS, Decker Construction Company will be awarded the contract for the Pedestrian Safety Improvements - Parsons Avenue Sidewalks project PID 90818 project; and
WHEREAS, it is necessary to enter into contract with Decker Construction Company; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, grant money will be used to pay for a portion of this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is immediately necessary to authorize the Director to enter into this contract in order for the project to proceed immediately to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P590955-100017 / Operation Safewalks - Joyce Avenue Phase 3 (Councilmanic SIT Supported) / $2,167,543.00 / ($494,653.00) / $1,672,890.00
7704 / P590105-100047 / Pedestrian Safety Improvements - Parsons Avenue Sidewalks (Councilmanic SIT Supported) / $0.00 / $494,653.00 / $494,653.00
SECTION 2. That the transfer of $424,652.88 or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance:
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $1,978,611.53 is appropriated in Fed-State Highway Engineering Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43204 for the Pedestrian Safety Improvements - Parsons Avenue Sidewalks project PID 90818; and
SECTION 5. That the expenditure of the sum of $2,473,264.41 or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay, and Fund 7765 Fed-State Highway Engineering Fund in object class 06 Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.