Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Reynolds Farm Equipment, Inc. dba Reynolds Golf & Turf for the purchase of a 4 x 4 Lawn Mowing Tractor for the Division of Water. The equipment will be used by the Division of Water, Hap Cremean Water Plant, Building Maintenance Section and will be replacing BT12450.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ002346). Fifty (50) vendors were solicited and one (1) bid was received and opened on September 1, 2016. The bid document specified a Ventrac Model 4500K, which is a gas engine version of the tractor. Reynolds Farm Equipment, Inc. dba Reynolds Golf & Turf submitted a bid for a Ventrac Model 4500Z, which is the diesel engine version of the tractor. All other aspects of the tractor, including the attachments, are exactly the same. The Ventrac Model 4500Z , with attachments, meets or exceeds all specifications. The Division of Water recommends the award be made to the lowest responsive and responsible and best bidder, Reynolds Farm Equipment, Inc. dba Reynolds Golf & Turf in the amount of $27,731.25.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Reynolds Farm Equipment, Inc. dba Reynolds Golf & Turf, Contract Compliance Number: 35-1047907, Expires 11/10/17.
FISCAL IMPACT: $27,731.25 is budgeted for this purchase.
$0.00 was spent in 2015.
$0.00 was spent in 2014.
Title
To authorize the Director of Finance and Management to enter into a contract with Reynolds Farm Equipment, Inc., dba Reynolds Golf & Turf, for the purchase of one (1) 4 x 4 lawn mowing tractor for the Division of Water; and to authorize the expenditure of $27,731.25 from the Water System Operating Fund. ($27,731.25)
Body
WHEREAS, the Purchasing Office opened formal bids on September 1, 2016 for a 4 x 4 lawn mowing tractor for the Division of Water; and
WHEREAS, the tractor will be used at the Division of Water, Hap Cremean Water, Plant Building Maintenance Section and will be replacing BT12450; and
WHEREAS, the Division of Water recommends an award be made to the lowest responsive and responsible and best bidder, Reynolds Farm Equipment, Inc,. dba Reynolds Golf & Turf, for all items; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: RFQ002346 on file in the Purchasing Office; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into contract for the equipment; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Reynolds Farm Equipment, Inc., dba Reynolds Golf & Turf, 2155 Bellbrook Avenue, Xenia, OH 45385, for the purchase of a 4 x 4 Lawn Mowing Tractor for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $27,731.25, or so much thereof as may be needed, is hereby authorized in Fund 6000 (Water System Operating), in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.