Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into a contract with Kaffenbarger Truck Equipment Company for the purchase of three (3) Flat Bed Bodies with Tool Boxes and dedicated Compressed Natural Gas (CNG) engine conversions for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center. The Flat Bed Bodies with Tool Boxes and dedicated CNG engine conversions will be used to up-fit existing trucks to haul equipment and supplies to repair sewers for the City of Columbus. When these up-fits are completed and the trucks are put into service they will replace BT#21686, BT#21758 and BT#23595. These CNG up-fits are in support of the Mayor's Get Green Initiative by reducing emissions.
The Purchasing Office advertised and solicited bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ002411). Fifty (50) vendors were solicited and one (1) bid was received and opened on August 18, 2016. After a review of the bid, the Division of Sewerage and Drainage recommends an award be made to Kaffenbarger Truck Equipment Company in the amount of $102,025.00 as the lowest responsive and responsible and best bidder.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Kaffenbarger Truck Equipment Company Contract Compliance #31-0802979 expires 04/28/2018
FISCAL IMPACT: $102,025.00 is needed for these purchases.
$0.00 was expended in 2015
$0.00 was expended in 2014
Title
To authorize the Director of Finance and Management to enter into a contract with Kaffenbarger Truck Equipment Company for the purchase of three (3) Flat Bed Bodies with Tool Boxes and dedicated Compressed Natural Gas (CNG) engine conversions for the Division of Sewerage and Drainage and to authorize the expenditure of $102,025.00 from the Sewer Operating Fund. ($102,025.00)
Body
WHEREAS, three (3) Flat Bed Bodies with Tool Boxes and dedicated CNG engine conversions are required by the Division of Sewerage and Drainage, Sewer Maintenance Operations Center and will be used to up-fit existing trucks to haul equipment and supplies to repair sewers; and
WHEREAS, the Purchasing Office opened formal bids on August 18, 2016 for the Flat Bed Bodies with Tool Boxes and dedicated CNG Engine conversions; and
WHEREAS, the three (3) Flat Bed Bodies with Tool Boxes and dedicated CNG engine conversions will be used to up-fit existing trucks used by the Sewer Maintenance Operations Center and will replace BT#21686, BT#21758 and BT#23595. This CNG up-fit is in support of the Mayor's Get Green Initiative by reducing emissions.
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive and responsible and best bidder, Kaffenbarger Truck Equipment Company; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Kaffenbarger Truck Equipment Company in accordance with Solicitation Number: RFQ002411 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Kaffenbarger Truck Equipment Company, 2265 Refugee Road., Columbus, Ohio, 43207, for the purchase of three (3) Flat Bed Bodies with Tool Boxes and dedicated CNG engine conversions.
SECTION 2. That the expenditure of $102,025.00 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.