Explanation
This ordinance authorizes the City Attorney to enter into the fourth year of a contract with Retrievex, Inc., dba Access, for the provision of record storage, retrieval and destruction services. This vendor was awarded a contract as the sole bidder in response to SO044578. Said contract is renewable for up to five years with the cost of services remaining the same.
The original contract was for the maximum amount of $17,000.00 and for the term of 11/01/13 through 10/31/14
The contract was modified for an additional amount of $17,000.00 and extended through 10/31/15 (Ord. 2092-14)
The contract was assigned to Retrievex, Inc., dba Access (Ord. 0628-15)
The contract was modified for an additional amount of $16,000.00 and extended through 10/31/16 (Ord 2703-15)
This modification authorizes an additional amount of $16,000.00 and an extension through 10/17/17.
The new total maximum amount of the contract would be $66,000.00.
FISCAL IMPACT:
The cost of the fourth year of the contract through 10/31/17 is estimated to be a maximum of $16,000.00.
These funds are included in the City Attorney's 2016 approved general fund budget.
CONTRACT COMPLIANCE NUMBER:
Retrievex Holdings Corp. Certification Number CC67000-96532 expires 12/18/16 Federal ID: 26-1167000 DAX Vendor #: 002151
EMERGENCY PROVISION
This legislation is requested to be an emergency so there is no break in the provision of services.
Title
To authorize the City Attorney to modify a contract with Retrievex, Inc., dba Access, for the provision of record storage, retrieval and destruction services; to authorize the expenditure of Sixteen Thousand Dollars from the general fund; and to declare an emergency. ($16,000.00)
Body
WHEREAS, the City Attorney's Office is in need of record storage, retrieval and destruction services; and
WHEREAS, a contract to meet these needs was awarded to Cintas Corporation now known as Retrievex, Inc., dba Access, as the sole bidder in response to SO044578; a...
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