Explanation
This legislation authorizes the Director of the Department of Public Utilities to enter into a three-year contract with Hickman Lawn Care, Inc. in the amount of $429,650.00 for invasive plant management services.
The Department of Public Utilities, Division of Water advertised Invitation to Bid RFQ002036 on July 11, 2016. Nine (9) vendors were solicited and the Director of Public Utilities received bids from two (2) vendors on July 27, 2016. After reviewing and evaluating the bids, the Division of Water recommended the award of the contract be made to Hickman Lawn Care, Inc. as the lowest responsible and responsive bidder.
Services under this agreement are to be provided over a period of three (3) years. Funds for the project shall be reviewed and approved each year of the three-year contract by City Council and the Mayor, along with the Auditor's certification of funds. Notwithstanding any provision in this Agreement to the contrary, the maximum obligation of the City for services described in this agreement for the period commencing on October 1, 2016 through February 28, 2017 ("Phase 1") is limited to the amount of two hundred thousand dollars ($200,000.00), unless all the following occur: this Agreement is modified in writing; City Council enacts an ordinance approving the new amount; the Mayor has authorized the additional amount; and the Auditor has certified the additional funds. The City is not obligated to spend the maximum obligation authorized under this Agreement. Phase 2 costs under this agreement for the period from March 1, 2017 through February 28, 2018 are estimated at one hundred thirteen thousand two hundred dollars ($113,200.00). Phase 3 costs for the period from March 1, 2018 through February 28, 2019 are estimated at one hundred sixteen thousand four hundred fifty dollars ($116,450.00).
The City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by ...
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