Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional agreement with GDP Group, Inc., in the amount of $150,000.00, for General Engineering Services, CIP No. 670868-100000, for the Division of Power.
The Division of Power requires professional services to assist Division personnel on a myriad of issues which cannot be provided exclusively by City personnel. Services may be required in the preliminary planning stages through the design and construction stages, depending upon the nature of the project. Some typical services that may be required include, but is not limited to, Substation Design, Transmission Line Design, Distribution Line Design, Underground Distribution Design, Equipment Upgrade Program, Grounding Studies, SCADA, Streetlight Design, Power Quality Issues, Development of Bid Packages, Bid Analysis/Technical Reviews, Technical Submittal and request for Information Reviews, Easement Acquisition Services, AutoCAD Drafting, Surveying, Easement Legal Descriptions, Trouble Shooting, Maintenance and Testing Specifications, and Fiber Optic Cable System Design.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This is a contract for needed supplemental engineering for the Division of Power’s various CIP projects, studies required by OSHA and PERRP i.e. Arc Flash Hazard Analyses, and possibly to reduce backlog of DOP’s routine engineering that may arise from unexpected work force reduction and/or greater than normal workload volume. As such, it will not have any economic impact, but it will include community outreach if it is used for projects that typically solicit input from the community.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on March 18, 2016 from GPD Group, Inc.; Patrick Engineering, Inc.; Stantec Consulting Services, Inc.; and Varo Engineers, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria stated in the City Code, as well as: Proposal Quality, including Environmental Considerations; Qualifications and Experience of Team Members; Ability to Perform Required Service Expeditiously; Past Performance on Similar Projects including Demonstrated Abilities to Meet Schedules and Budgets; and Local Workforce. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to GPD Group, Inc.
The Contract Compliance Number for GPD Group, Inc. is 34-1134715 (expires 5/28/17, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against GPD Group, Inc.
4. FUTURE MODIFICATIONS: This project will receive modifications in the future as needed/required. The 2016 capital dollars allocated for this project shall be capped at $150,000. It is anticipated that future contract modifications will be required. Under the terms of this agreement, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council.
5. FISCAL IMPACT: Funds for this expenditure are included within the Electricity G.O. Bonds Fund and an amendment to the 2016 Capital Improvements Budget is necessary to align authority with project funding and expenditures.
Title
To authorize the Director of Public Utilities to enter into a professional agreement with GPD Group, Inc. for general engineering services; to authorize an expenditure up to $150,000.00 within the Electricity G.O. Bonds Fund; and to amend the 2016 Capital Improvement Budget. ($150,000.00)
Body
WHEREAS, four engineering proposals for a professional services agreement for General Engineering Services were received on March 18, 2016; and
WHEREAS, GPD Group, Inc. was the firm selected to perform the services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a professional services agreement for General Engineering Services with GPD Group, Inc.; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of aligning budget authority with the project funding and expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director to enter into a professional agreement with GPD Group, Inc. for general engineering services, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional agreement for general engineering services with GPD Group, Inc., 1801 Watermark Drive, Suite 210, Columbus, OH 43215; in the amount of $150,000.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2. That the expenditure of $150,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6303, Electricity G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
670772-100000 | Alternate 69 KV Feed (Carryover) | $200,000 | $50,000 | -$150,000
670868-100000 | General Engineering Services (Carryover) | $0| $150,000 | +$150,000
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.