Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Industrial Machinery & Asset Services for the purchase of a Vertical Mill for the Division of Sewerage and Drainage. The Vertical Mill will be used at the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant to machine metal parts so that they can custom fabricate pieces for equipment throughout the plant.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ002305). Thirty-two (32) vendors were solicited and one (1) bid was received and opened on September 1, 2016. After a review of the bid, the Division of Sewerage and Drainage recommends the award be made to the lowest responsive and responsible and best bidder, Industrial Machinery & Asset Services for All Items.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Industrial Machinery & Asset Services Contract Compliance Number: 31-1423510 Expires 8/17/18
FISCAL IMPACT: $63,000.00 is budgeted for this purchase.
$0.00 was expended in 2015.
$0.00 was expended in 2014.
Title
To authorize the Director of Finance and Management to enter into a contract with Industrial Machinery & Asset Services for the purchase of a Vertical Mill for the Division of Sewerage and Drainage and to authorize the expenditure of $63,000.00 from the Sewer System Operating Fund. ($63,000.00)
Body
WHEREAS, the Industrial Machinery & Asset Services will be used at the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant to machine metal parts so that they can custom fabricate pieces for equipment throughout the plant; and
WHEREAS, the Purchasing Office opened formal bids on September 1, 2016 for the purchase of a Vertical Mill for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Industrial Machinery & Asset Services for All Items; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: RFQ00002305 on file in the Purchasing Office; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Industrial Machinery & Asset Services; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Industrial Machinery & Asset Services, 500 Stanwood Road, Columbus, Ohio 43209, for the purchase of a Vertical Mill for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $63,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6100 (Sewerage System Operating), in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.