Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Miscellaneous Developments-American Addition (Phases 2 & 3) project and to provide payment for construction administration and inspection services. This project will be performed in the South Linden CPA (14).
The Miscellaneous Developments-American Addition (Phases 2 & 3) project consists of the reconstruction of all the streets and alleys of the American Addition Subdivision. All streets shall include new sidewalks, landscaping, storm sewer, rain gardens, water line, street lighting, DOP Facilities, and other necessary traffic control devices.
The estimated Notice to Proceed date is October 26, 2016. The project was let by the Office of Support Services through Bid Express. Seven bids were received on September 8, 2016, (all majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
John Eramo & Sons, Inc $3,688,291.20 Hilliard, OH Majority
Trucco Construction Co., Inc. $3,730,573.17 Columbus, OH Majority
Elite Excavating Co. of Ohio, Inc. $3,828,903.43 Mansfield, OH Majority
Complete General Const. Co. $3,992,222.71 Columbus, OH Majority
Conie Construction Co. $4,038,689.28 Columbus, OH Majority
George J. Igel & Co., Inc. $4,158,844.45 Columbus, OH Majority
Shelly & Sands, Inc. $4,512,095.67 Columbus, OH Majority
Award is to be made to John Eramo & Sons, Inc. as the lowest, responsive, responsible and best bidder. The contract amount will be $3,688,291.20. The amount for construction administration and inspection services will be $368,829.12. The total legislated amount is $4,057,120.32.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against John Eramo & Sons, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for John Eramo & Sons, Inc. is 31-0724866, Vendor Number 004251, and expires 10/20/17.
3. PREQUALIFICATION
John Eramo & Sons, Inc. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. All proposed subcontractors on this project have met code requirements with respect to pre-qualification also.
4. FISCAL IMPACT
Funds in the amount of $4,057,120.32 are available for this project in the Streets and Highways Bonds Fund within the Department of Public Service.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved streets and alleys to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2016 Capital Improvement Budget; to transfer funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with John Eramo & Sons, Inc., and to provide for the payment of construction administration and inspection services in connection with the Miscellaneous Developments-American Addition (Phases 2 & 3) project; to authorize the expenditure of $4,057,120.32 from the Streets and Highways Bonds Fund; and to declare an emergency. ($4,057,120.32)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Miscellaneous Developments-American Addition (Phases 2 & 3) project; and
WHEREAS, this project consists of the reconstruction of all the streets and alleys of the American Addition Subdivision. All streets shall include new sidewalks, landscaping, storm sewer, rain gardens, water line, street lighting, DOP Facilities, and other necessary traffic control devices; and
WHEREAS, John Eramo & Sons, Inc. will be awarded the contract for the Miscellaneous Developments-American Addition (Phases 2 & 3) project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, funds in the amount of $4,057,120.32 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with John Eramo & Sons, Inc. in order to maintain the project schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P590131-100003 / Miscellaneous Developments - American Addition Infrastructure (Councilmanic SIT Supported) / $4,362,559.00 / ($3,207,121.00) / $1,155,438.00
7704 / P590131-100013 / Miscellaneous Developments - American Addition Infrastructure Ph 2 & 3 (Councilmanic SIT Supported) / $0.00 / $3,207,121.00 / $3,207,121.00
SECTION 2. That the transfer of $3,207,120.32, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bonds Fund per the account codes in the attachment to this ordinance:
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with John Eramo & Sons, Inc., 3670 Lacon Road, Hilliard, Ohio 43026 for the construction of the Miscellaneous Developments-American Addition (Phases 2 & 3) project in an amount up to $3,688,291.20; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $368,829.12.
SECTION 4. That the expenditure of the sum of $4,057,120.32 or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways G.O. Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
Section 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.