Explanation
BACKGROUND: This ordinance authorizes the option to purchase Penn Valley Pumps and Pump Parts for the Department of Public Utilities, Division of Sewerage and Drainage. The term of the proposed option contract will be through December 31, 2018 with the option to extend one additional one year period, subject to mutual agreement of both parties. The Penn Valley Pumps and Pump Parts are used by the Department of Public Utilities for the wastewater treatment process. The Purchasing Office opened formal bids on September 15, 2016.
The Purchasing Office advertised and solicited competivie bids in accordance with the competitive bid section of the Columbus City Code (Solicitation RFQ002516). Twenty (20) bids were solicited. Two bids were received (MAJ:1; F1:1).
The Purchasing Office is recommending award of one contract to the lowest, responsive and best bidder:
The Henry P. Thompson Company, CC#31-0515994, exp. 12/12/17.
Total Estimated Annual Expenditure: $30,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action the maintenance of equipment at the wastewater treatment plants will be delayed and the efforts of the Department of Public Utilities will be affected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into contract for the option to purchase Penn Valley Pumps and Pump Parts from The Henry P. Thompson Company; to authorize the expenditure of one dollar to establish contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Department of Public Utilities has a need for Penn Valley Pumps and Pump Parts for the maintenance of equipment in the wastewater treatment plants in the City of Columbus, and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 15, 2016 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for the option to purchase Penn Valley Pumps and Pump Parts in order to ensure they are available and supplied as needed for the maintenance of equipment in the wastewater treatment plants so that the efforts of the Department of Public Utilities will not be interrupted, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Penn Valley Pumps and Pump Parts for the maintenance of equipment in the wastewater treatment plants in the City of Columbus for the term ending December 31, 2018 with the option to extend for one additional one year period in accordance with RFQ002516 as follows:
The Henry P. Thompson Companyair; All Items. Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the in Fund 1000 in Object Class 02 Materials and Supplies per the account codes in the attachment to this ordinance.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.