Explanation
BACKGROUND: This legislation authorizes the Director of the Department Public Safety to enter into a contract with Gudenkauf Corporation for the installation of fiber optic cabling at Division of Police substation #6 located 1530 Ulry Rd. This project is a continuation of an upgrade to T1 lines at Division of Police Facilities in conjunction with the Body Worn Camera Project. Ordinance 1842-2016 passed on 9/12/2016 contracted with Gudenkauf Corporation to install fiber optics at Division of Police substation 10 located at 4215 Clime Rd., Substation 3/17 located at 5400 Olentangy River Rd., and Substation 14/20 located at 2500 Park Crescent Drive. This ordinance will provide fiber optic network services to substation 6 and allow the Division of Police to increase their operating speed by increasing their bandwidth connection allowing them to download cruiser and body worn camera video, reduce their operating cost by moving onto City provided services, and provide a future connection to the other facilities located within the area.
Formal bids were solicited by the Department of Technology (DoT) and the responses opened on September 6, 2016. Gudenkauf Corporation was the only bidder. This company is not bebarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE:
Vendor Name: Gudenkauf Corporation C.C.#: 31-0908234 Expiration Date: 01/30/17
EMERGENCY ACTION: Emergency legislation is required to facilitate prompt contract execution and related payment for services.
FISCAL IMPACT: This ordinance authorizes the Director of Public Safety to enter into contract for the installation of fiber optic cabling at Division of Police Substation #6 located at 1530 Ulry Rd. Funds for this project, totaling $220,942.02 are part of Public Safety's Capital Improvement Fund for Body Camera fiber installations and upgrade.
Title
To authorize the Director of the Department Public Safety to enter into contract with Gudenkauf Corporation for the installation of fiber optic cabling at the Police Substation #6 on Ulry Rd; to authorize the expenditure of $220,942.02 from the Department of Public Safety's Capital Improvement Funds for Fiber Installation and Upgrades; and to declare an emergency. ($220,942.02)
Body
WHEREAS, the Department of Public Safety needs to establish a contract for the installation of fiber optic network services to locations within the city; and
WHEREAS, the Department of Technology exercised due diligence by undergoing a formal bid process in compliance with Columbus City Code Chapter 329; and
WHEREAS, the Gudenkauf Corporation was the sole respondent to the bid solicitation; and
WHEREAS, the Department of Technology recommends awarding the bid to Gudenkauf to install fiber optic cabling to Police Substation #6 on Ulry Rd.; and
WHEREAS, the funds are available for this project within Public Safety's Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director to enter into contract with Gudenkauf Corporation to avoid delays in the work, for the immediate preservation of the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety is hereby authorized to enter into contract with Gudenkauf Corporation for the installation of fiber optic cabling at Substation 6 located at 1530 Ulry Rd, Columbus.
SECTION 2. That for the purpose of paying the cost of for the installation of fiber optic cabling at the Division of Police Substation, the sum of $220,942.02 or so much thereof as may be needed, is hereby authorized to be expended from the Public Safety Capital Improvement Funds Number 7705 in Object Class 06 Capital Outlay, for the Division of Police, Department of Public Safety, Dept-Div. 3003, as per the accounting codes in the attachment to this ordinance.
SECTION 3. All funds necessary to carryout the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.