Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with The Righter Co., Inc. for the Hap Cremean Water Plant (HCWP) Temporary Security Improvements Project; in an amount up to $197,700.00; for Division of Water Contract Number 2097.
The goal of this project is to improve overall site security and provide better vehicular access control at the Hap Cremean Water Plant. The Division of Water desires to staff the entrance with a security guard, therefore, a concrete slab and guard house will be constructed at the main plant entrance. Additionally, a gate arm to the entrance lane and traffic spikes at the exit gate will be installed.
The Hap Cremean Water Plant is located in the “Rocky Fork/Blacklick” planning area.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will assist the City of Columbus in the ongoing efforts to increase security at its largest water treatment plant, which will result in a reliable supply of safe drinking water to its consumers. Public informational meetings are not anticipated for this project. All proposed work will occur within the boundaries of the Hap Cremean Water Plant.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one bid on May 18, 2016 from The Righter Co., Inc. in the amount of $197,700.00.
3.1 PRE-QUALIFICATION STATUS: The Righter Co., Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Righter’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $197,700.00. Their Contract Compliance Number is 31-0889208 (expires 2/18/18, Majority) and their DAX Vendor Account No. is 004433. Additional information regarding this bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The Righter Co., Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with The Righter Co., Inc. for the Hap Cremean Water Plant Temporary Security Improvements Project; to authorize a transfer and expenditure up to $197,700.00 within the Water General Obligation Bonds Fund; for the Division of Water; and to authorize an amendment to the 2016 Capital Improvements Budget. ($197,700.00)
Body
WHEREAS, one bid for the Hap Cremean Water Plant Temporary Security Improvements Project was received and publicly opened in the offices of the Director of Public Utilities on May 18, 2016; and
WHEREAS, the lowest, best, most responsive and responsible bid was from The Righter Co., Inc. in the amount of $197,700.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract for the Hap Cremean Water Plant Temporary Security Improvements Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Hap Cremean Water Plant Temporary Security Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a contract for the Hap Cremean Water Plant Temporary Security Improvements Project with The Righter Co., Inc., 2424 Harrison Road, Columbus, Ohio 43204; in an amount up to $197,700.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $197,700.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006, Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project ID | Project Name | Current Authority | Revised Authority | Change
6006 | P690537-100001 (carryover) | $453,235 | $255,535 | -$197,700
6006 | P690286-100007 (carryover) | $0 | $197,700 | +$197,700
SECTION 5. That the expenditure of $197,700.00 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.