Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management, on behalf of the Fleet Management Division, to modify an existing contract with AssetWorks for the purchase of GPS equipment, monthly monitoring services and network integration of the product Key Tracer on behalf of the Department of Public Utilities. The Department of Public Utilities is migrating to the AssetWorks platform from an older GPS system, necessitating this modification. This modification is in accordance with the original contractual agreement (CT18276: ORD 644-97) entered on May 29, 1997, with AssetWorks, Inc. The current agreement was most recently renewed by authority of Ordinance 0971-2016, passed May 2, 2016. This modification also includes GPS/AVL training and support services that AssetWorks will provide to the Department of Public Utilities related to the proper monitoring and use of the equipment.
GPS enables for the collection and management of maintenance and usage data on a citywide basis. It should also be noted that the GPS/AVL system and associated monitoring costs were competitively bid pursuant to Formal bid SA004040 and AssetWorks was selected as the lowest, responsive, and responsible bidder.
FISCAL IMPACT: This ordinance authorizes an expenditure of $220,480.80 from the Department of Public Utilities operating budget with AssetWorks, Inc. for the purchase of GPS equipment, monthly monitoring services and network integration of the product Key Tracer. The Department of Public Utilities budgeted $220,480.80 in their operating budget for this expenditure.
EMERGENCY DESIGNATION:
Emergency action is being requested to allow for immediate installation of all hardware necessary for operations as to continue functionality and support without interruption critical to daily operations.
CONTRACT COMPLIANCE:
Vendor Name: AssetWorks, Inc.
CC#: 46-0521049
Expiration Date: 03/12/2017
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