Explanation
This legislation is to authorize the Director of Public Safety to enter into a contract with West Safety Solutions Corp (formally known as Intrado Systems Corp) to upgrade the current 9-1-1 controllers to comply with the National Emergency Number (NENA) next generation 9-1-1 standards. The City of Columbus operates a fully redundant, geo-diverse set of Public Safety Answering Point (PSAP) controllers that currently support operations at the Columbus wireless PSAP, the Columbus backup PSAP at Arlingate and the Worthington non-wireless PSAP.
On June 22, 2016 the 9-1-1 Planning committee adopted a resolution for the implementation of a Next Generation 9-1-1 Network. This implementation entails upgrading to the NENA i3 NextGen standard and expanding the current City of Columbus 911 Viper controllers through West Safety Solutions Corp. Grove City and Franklin County Sheriff will be integrated into the viper controller and immediately bring both wireless PSAPs up to i3 compliance and on the NextGen network.
Bid Information: This upgrade to the 9-1-1 system is executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; West Safety Solutions Corp is the proprietary software licensing and maintenance contractor for the City's current 9-1-1 System.
Contract Compliance: West Safety Solutions Corp. 58-2381670, expires 5/18/2017.
Emergency Designation: Emergency legislation is necessary to ensure the 9-1-1 system is upgraded in the shortest possible time to utilize this upgrade immediately to ensure they are offering the best service to the citizens.
FISCAL IMPACT: This ordinance authorizes an amendment to the 2016 Capital Improvement Budget (CIB) and the transfer of funds between projects in the Safety Bond Fund. Funds for this upgrade were not budgeted in the Public Safety's 2016 Capital Budget. However, Franklin County will reimburse the City the cost of this upgrade.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Department of Public Safety's Bond Fund; to authorize the Director of Public Safety to enter into contract with West Safety Solutions, Corp. to upgrade the city's current 9-1-1 system pursuant to the sole source provisions of City Code Chapter 329; and to declare an emergency. ($544,233.16)
Body
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget and transfer cash between within projects within the Department of Public Safety's Bond fund; and
WHEREAS, it is also necessary to upgrade the City of Columbus's 9-1-1 controllers to comply with the National Emergency Number (NENA) next generation 9-1-1 standards; and
WHEREAS, Grove City and Franklin County Sheriff will be integrated into the viper controller and immediately bring both wireless PSAPs up to i3 compliance and on to the NextGen network; and
WHEREAS, West Safety Solutions, Corp. is the current vendor and sole source provider of the City's current 9-1-1 Viper system; and
WHEREAS, West Safety Solutions, Corp is the only vendor who can upgrade and maintain this system, therefore, this acquisition is in accordance with the sole source provisions of the Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director to enter into contract with West Safety Solutions to ensure the upgrade of the 9-1-1 system in the shortest possible time for the immediate preservation of the public peace, health, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety is hereby authorized to enter into contract with West Safety Solutions, Corp. for the upgrade of the current 9-1-1 system to the NENA i3NextGen standard and expand the current 9-1-1 Viper controllers.
SECTION 2. That the 2016 Capital Improvement Budget is herby amended as follows:
FUND 7701
Project/Project#: Fire Station #16 - P340153-100000 Councilmanic|Current CIB: $600,000|Revised CIB: $55,766|Change: ($544,234).
Project/Project#: Police and Fire Communication Systems, Project# P320001-100000 Councilmanic|Current CIB: $0|Revised CIB: $544,234|Change $544,234
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds between projects within Safety Voted Bond Fund, Fund 7701 per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $544,233.16, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carryout the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall shall establish such accounting codes as necessary
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering such project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 8. That this agreement is entered into pursuant to the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.