Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes Automated Side Loader Refuse Trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle.
The Purchasing Office advertised and solicited a formal request for proposal (SA006157) to establish universal term contracts for CNG Powered Automated Side Loader Refuse Trucks. Proposals were evaluated and four (4) contracts were established as follows:
- PA001301: ESEC Corp. (Peterbilt) and Bell Equipment (Heil)
- PA001302: ESEC Corp. (Peterbilt) and Best Equipment (Labrie)
- PA001303: Stoops Freightliner (Autocar) and Bell Equipment (Heil)
- PA001304: Stoops Freightliner (Autocar) and Best Equipment (Labrie)
The initial purchase will be for sixteen (16) trucks, four trucks will be purchased from each contract. As part of the contract cost, the city will send representatives to the manufacturing facility for inspections.
The City established four (4) automated side loader refuse truck contracts with the intent to compare vendors on equipment performance, longevity and overall satisfaction with the equipment. The first and second purchases (this ordinance will be first) will be of equal number of trucks to each vendor and the third purchase will be to the vendors where their equipment has performed the best. City of Columbus purchases approximately eight (8) automated side loader refuse trucks per year. This purchase will be for trucks from the 2015 and 2016 capital budgets.
The total amount of these purchases will be approximately $5,360,000.00.
2. FISCAL IMPACT
This expense is budgeted within the 2016 Capital Improvement Budget, Fund 7703. An amendment to the capital improvement budget is necessary to establish funding authority in the proper project for this expenditure.
3. EMERGENCY DESIGNATION
This legislation is to be considered an emergency to established purchasing contracts quickly to ensure efficient delivery of the refuse trucks for the Department of Public Service.
Title
To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Refuse Bonds Fund; to authorize the Finance & Management Director to enter into contracts for the purchase of Automated Side Loader Refuse Trucks with Compressed Natural Gas (CNG) from ESEC Corp. and Stoops Freightliner; to establish funding for Division of Refuse Collection personnel to inspect the vehicles during the manufacturing; to authorize the expenditure of $5,360,000.00 within the Refuse Bonds Fund; and declare an emergency. ($5,360,000.00)
Body
WHEREAS, there is a need to replace Automated Side Loading Refuse Collection Trucks for the Department of Public Service, Division of Refuse Collection; and
WHEREAS, the Purchasing Office advertised and solicited a formal request for proposal and established four (4) UTC contracts for the purchase of CNG powered automated side loader (ASL) refuse trucks ; and
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget to provide proper authority for this expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance & Management to enter into contracts to purchase CNG powered automated side loader refuse trucks, thereby preserving the public health, peace, property, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized within ordinance 0960-2016 be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current Authority / Amended Authority / Authority as Amended
7703 / P520001-100003 / Mechanized Collection System - Automated Side Loader (Voted Carryover) / $322,641.00 / $146,865.00 / $469,506.00
7703 / P520001-100003 / Mechanized Collection System - Automated Side Loader (Voted 2013 Debt) / $2,500,000.00 / $2,380,494.00 / $4,890,494.00
7703 / P520001-100004 / Mechanized Collection System - Front-Box Loader Trucks (Voted Carryover) / $124,084.00 / ($124,084.00) / $0.00
7703 / P520001-100004 / Mechanized Collection System - Front-Box Loader Trucks (Voted 2013 Debt) / $1,380,000.00/ ($1,380,000.00) / $0.00
7703 / P520001-100006 / Mechanized Collection System - Semi-Automated Trucks (Voted 2013 Debt) / $600,000.00 / ($560,494.00) / $39,506.00
7703 / P520001-100007 / Mechanized Collection System - Flatbed Trucks (Voted Carryover) / $22,781.00 / ($22,781.00) / $0.00
7703 / P520001-100008 / Mechanized Collection System - Compactor Trucks (Voted 2013 Debt) / $450,000.00 / ($450,000.00) / $0.00
SECTION 2. That the transfer of $2,527,359.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7703 Refuse Collection Bond Fund per the account codes in the attachment to this ordinance:
SECTION 3. That the Finance and Management Director be and is hereby authorized to enter into one-time agreements as follows:
- PA001301: ESEC Corporation, Columbus Peterbilt 6240 Enterprise Pky. Grove City, OH 43123
o Four (4) CNG Powered ASL Refuse Trucks with Heil bodies
- PA001302: ESEC Corporation, Columbus Peterbilt 6240 Enterprise Pky. Grove City, OH 43123
o Four (4) CNG Powered ASL Refuse Trucks with Labrie bodies
- PA001303: Stoops, Truck Country of Indiana 7800 Center Point 70 Blvd. Dayton, OH 45424
o Four (4) CNG Powered ASL Refuse Trucks with Heil bodies
- PA001304: Stoops, Truck Country of Indiana 7800 Center Point 70 Blvd. Dayton, OH 45424
o Four (4) CNG Powered ASL Refuse Trucks with Labrie bodies
SECTION 4. That the expenditure of $5,360,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 Refuse Collections Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.