Explanation
Background: This ordinance is for the option to establish one (1) UTC contract for Moist Clay & Glazes to be used by the City of Columbus, Recreation and Parks Department for various recreational activities. The term of the proposed option contract is through July 31, 2018, with an option to extend for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on July 28, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of the City Code (RFQ001997). 17 bids were solicited; one (1) bid was received.
The Purchasing Office is recommending award to the responsive, responsible, and best bidder as follows:
Columbus Clay Company: CC#311097848 ; Expires: 10/3/2018
Total Estimated Annual Expenditure: $25,000
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
This ordinance is being submitted as emergency legislation as no current contract exist and a contract is needed so moist clay & glazes can be purchased from the company named herein.
Title
To authorize the Finance & Management Director to enter into one (1) Universal Term Contract for the option to purchase moist clay and glazes with Columbus Clay Company; to authorize the expenditure of one dollar ($1.00) to establish the contract from the General Fund ($1.00); and to declare an emergency.
Body
WHEREAS, Moist Clay & Glazes are needed by the Recreation and Parks Department for various recreational activities; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on Ju...
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