Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with Tyco SimplexGrinnell to design and install twenty-seven neighborhood safety camera systems in nine locations, as part of a comprehensive approach to preventing and fighting crime in Columbus neighborhoods. This is the continuation of the Neighborhood Safety Program started in 2011 via ordinance 0787-2011, passed on 5/23/2011 authorizing the installation of safety cameras in five Columbus neighborhoods. The program has since been expanded to include a total of 300 cameras in 100 locations in Columbus neighborhoods that include the Hilltop, Livingston Avenue, Mt. Vernon, Weinland Park, and Linden. This ordinance will increase the number of cameras in the five original neighborhoods and install new cameras in Franklinton, the Far East and Far North areas of columbus.
Tyco SimplexGrinnell was one of two vendors that responded to the RFSQ (SA005896) on June 18, 2015 and was pre-qualified by the evaluation committee to submit a formal proposal. The two firms invited to submit proposals were Tyco SimplexGrinnell and Hitachi Data Systems. Tyco SimplexGrinnell was the only vendor to submit a formal proposal which was evaluated in accordance with the relevant section of the Columbus the City Code Chapter 329.
Emergency action is requested due to the lead-time in design work and the need to have the cameras in place as soon as practical.
Fiscal Impact: This legislation authorizes the Safety Director to enter into contract with Tyco SimplexGrinnell for the installation of twenty-seven neighborhood safety cameras in nine different locations in the City of Columbus. The Neighborhood Safety Cameras project is budgeted at approximately $1.27 million in new and carryover funds in the 2016 Capital Improvement Budget.
Title
To authorize the Director of the Department of Public Safety to enter into a contract with Tyco SimplexGrinnell for $720,000.00 for the installation of neighborhood safety camera systems in City of Columbus neighborhoods; to authorize the expenditure of $720,000.00 from the Department of Public Safety's Bond Funds; and to declare an emergency. ($720,000.00)
Body
WHEREAS, the City of Columbus desires to install neighborhood safety cameras in some Columbus neighborhoods as a continuation of a program started in 2011; and
WHEREAS, the two proposals received from Tyco SimplexGrinnell and Hitachi Data Inc. were evaluated in accordance to the relevant sections of the Columbus City Code Chapter 329; and
WHEREAS, Tyco SimplexGrinnell was the only vendor to submit a proposal upon invitation by an evaluation committee; and
WHEREAS, the Public Safety Department negotiated the terms and compensation for the design and installation of twenty-seven neighborhood camera systems in nine locations; and
WHEREAS, an emergency exists in the usual daily operations of the Public Safety Department in that it is immediately necessary to authorize the Public Safety Director to enter into contract with Tyco SimplexGrinnell for the design and installation of safety cameras in Columbus neighborhoods as part of a comprehensive approach to fight crime in Columbus neighborhoods, thereby preserving the public health, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety is hereby authorized to enter into contract with Tyco SimplexGrinnell for the design and installation of Neighborhood Safety Cameras in Columbus Neighborhoods in the amount of $720,000.00.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $720,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Public Safety Capital Improvement Fund 7701 per the accounting codes in the attachment to this legislation.
See Attached File: Ord 2245-2016 Legislation Template.
SECTION 3. That the funds necessary to carryout the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same