Explanation
Background: This ordinance authorizes the Director of Finance and Management to establish a purchase order with the Solid Waste Authority of Central Ohio (SWACO) for the purpose of issuing payment related to the joint renovation and construction of the Morse Road Eco-Station. In March 2012, pursuant to Ordinance 2147-2011, the City and SWACO entered into a Reimbursement Agreement. Pursuant to this Reimbursement Agreement, SWACO provided oversight and supervision of the project along with the hiring of all Construction Administration and Contractors necessary for the project. The City acted as the owner representative for the project and was responsible for reimbursing SWACO for certain construction costs based on a proportional share of the shared facilities. In essence, SWACO was responsible for 52.65% of total costs and the City was responsible for 47.35% of total costs. The City's portion of the cost sharing Reimbursement Agreement totaled $9,234,097 for this project.
Pursuant to the aforementioned, the City of Columbus established purchase order/contract (EL013952) with SWACO. This purchase order was inadvertently cancelled prior to all invoices being paid out for this project. Therefore, this ordinance is seeking authority for the Director of Finance and Management to establish a purchase order with the Solid Waste Authority of Central Ohio (SWACO) for the purpose of issuing payment related to the joint renovation and construction of the Morse Road Eco-Station. This will allow the City to fulfill its joint funding obligations under the Reimbursement Agreement and properly close out the contract.
Emergency action is requested so that prompt payment can be made to SWACO.
Solid Waste Authority of Central Ohio (SWACO), Contract Compliance Number 31-1338559.
Fiscal Impact: The City's portion of the cost sharing Reimbursement Agreement totaled $9,234,097 for this project. This ordinance authorizes an expenditure of $10,676.60 from the Public Service G.O. Bond Fund. The Department of Public Service budgeted $11,000.00 in the Public Service G.O. Bond Fund for these expenditures, which is needed to allow the City to fulfill its joint funding obligations under the Reimbursement Agreement and properly close out the contract
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to establish a purchase order with the Solid Waste Authority of Central Ohio (SWACO) for the purpose of issuing payment related to the joint renovation and construction of the Morse Road Eco-Station; to authorize the expenditure of $10,676.60 from the Public Service G.O. Bond Fund; and to declare an emergency ($10,676.60).
Body
WHEREAS, pursuant to Ordinance 2147-2011, the City and SWACO entered into a Reimbursement Agreement related to the joint renovation and construction of the Morse Road Eco-Station; and
WHEREAS, the City of Columbus established a purchase order/contract (EL013952) for the purpose of reimbursing SWACO for certain construction costs based on a proportional share of the shared facilities; and
WHEREAS, this purchase order was inadvertently cancelled prior to all invoices being paid out for this project; and
WHEREAS, it is necessary to establish a purchase order with SWACO to allow the City to fulfill its joint funding obligations under the Reimbursement Agreement and properly close out the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, in that it is immediately necessary to authorize the Director to establish a purchase order with the Solid Waste Authority of Central Ohio (SWACO) for the purpose of satisfying any remaining financial obligations and properly closing out the Reimbursement Agreement, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Office of Construction Management, is hereby authorized to establish a purchase order with the Solid Waste Authority of Central Ohio (SWACO) for the purpose of issuing payment related to the joint renovation and construction of the Morse Road Eco-Station.
SECTION 2. That the expenditure of $10,676.60, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Service G.O. Bond Fund 7703 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2405-2016.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.