Explanation
Background: This ordinance authorizes the Director of Finance and Management, on behalf of the Facilities Management Division, to establish a contract with Simplex Grinnell for the renovation of fire alarm systems located in municipal campus facilities. This renovation will allow for the City Hall Security Control Center to dispatch centralized notifications to the municipal campus, including 77 North Front Street, Beacon Building, and City Hall. Simplex Grinnell is the sole source provider for this proprietary technology and will provide equipment installation, programming, and testing of fire alarm systems, fiber modems, and audio inputs to connect the municipal campus buildings to the City Hall Security Control Center. Currently, the system allows only for isolated announcements for each building on an individual basis. By updating and renovating the existing fire alarm system, the City Hall Security Control Center will be able to issue simultaneous notifications and announcements to all 77 North Front Street, Beacon Building, and City Hall. This upgrade will enhance response time and employee safety.
This ordinance requests authority to establish a sole source contract with Simplex Grinnell, as this technology is proprietary in nature and Simplex Grinnell is the only vendor that can provide the necessary hardware and services to update these fire systems to remain consistent with the existing security system infrastructure.
Emergency action is requested so that a contract can be established quickly with Simplex Grinnell for the renovation of fire panels located in municipal campus facilities. This update to the current fire panel system will increase security response time and enhance employee and visitor safety.
Simplex Grinnell, Contract Compliance# 58-2608861.
Fiscal Impact: This ordinance authorizes an expenditure of $45,000.00 from the Construction Management Capital Improvement Fund with Simplex Grinnell for renovation of fire panels located in municipal campus facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $45,000.00 in the Construction Management Capital Improvement Fund for these expenditures.
Title
To authorize the Director of Finance and Management, on behalf of the Facilities Management Division, to establish a contract with Simplex Grinnell for the renovation of the fire alarm system located in municipal campus facilities in accordance with sole source provisions of the Columbus City Code; to authorize the expenditure of $45,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency ($45,000.00).
Body
WHEREAS, currently Simplex Grinnell provides the software and hardware related to fire alarm systems for security at various city facilities; and
WHEREAS, it is necessary to establish a contract with Simplex Grinnell for the renovation of fire panels located in municipal campus facilities under the purview of the Facilities Management Division to provide for centralized notification and response for all municipal campus facilities; and
WHEREAS, this technology is proprietary in nature and Simplex Grinnell is the sole supplier/vendor that can update the fire alarm system, as they are the provider of the original technology for security/alarm systems under the purview of the Facilities Management Division; and,
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director to establish a contract with Simplex Grinnell for the renovation of the fire alarm system located in municipal campus facilities under the purview of the Facilities Management Division in order to enhance response time and employee/visitor safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish a contract with Simplex Grinnell for the renovation of the fire alarm system located in municipal campus facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $45,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, Sub Fund 000000 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2409-2016.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this purchase is in accordance with the Sole Source provisions of Chapter 329 of Columbus City Code.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.