Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Co. in the amount of $367,911.61 for the South Westgate / Sylvan Street Light Improvements Project No. 670781-100000. This project consists of installing 177 Overhead LED Cobra Street Lights in South Westgate & Sylvan Roads area. Construction Inspection tasks will be performed by the City’s Department of Public Service for up to $55,186.74. The entire cost of this project will not exceed $423,098.35. The planning area for this project is the Hilltop area.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Install LED overhead street lighting in South Westgate & Sylvan Roads area. This work is being performed with the City of Columbus' goal to light every street. Street lights provide an additional sense of safety and security to the residents and businesses in the area. Subsequently, it offers the potential to attract more residents and businesses to the project area.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four (4) bids on August 10, 2016. These bids were received from: U.S. Utility Contractor Co. - $367,911.61, Complete General Construction- $384,810.25, Jess Howard Electric Co. - $476,275.97 and Asplundh Construction Corp. - $715,502.15.
The lowest and best bid was from U.S. Utility Contractor Co. for $367,911.61 for the installation of lighting directed by the Project Engineer, including a 10% construction contingency amount that will be utilized to fund needed and approved changes in the work. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
4. FISCAL IMPACT: An expenditure within the Electricity G.O. Bonds Fund of $367,911.61 for construction costs will be necessary. An expenditure of $55,186.74 for construction inspection costs is also needed, for total project costs of $423,098.35.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 34-1606689, expires: 5/31/2018, FBE.
Title
To authorize the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Co. for the South Westgate / Sylvan Street Light Improvements for the Division of Power in the amount of $367,911.61; to authorize the Department of Public Service to perform the required construction inspection duties for the project in the amount of $55,186.74; to authorize an expenditure up to $423,098.35 within the Electricity General Obligations Bonds Fund. ($423,098.35)
Body
WHEREAS, four (4) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on August 10, 2016 for the construction of the South Westgate / Sylvan Street Light Improvements; and
WHEREAS, U.S. Utility Contractor Co., was selected as the highest-ranked bidder based upon: proposal quality, competence to perform, project schedule, past performance, ability to perform, and local workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to install approximately one hundred seventy-seven (177) Overhead LED Cobra Street Lights in the South Westgate & Sylvan Roads area of Columbus; and
WHEREAS, the City’s Department of Public Service will perform the required construction inspection work for this project; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director to enter into a construction contract with U.S. Utility Contractor Co. for the South Westgate / Sylvan Street Light Improvements; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to award and execute a contract for construction of the South Westgate / Sylvan Street Light Improvements with U.S. Utility Contractor, Inc. 3115 E. 17th Ave. Columbus, Ohio 43219; in the amount of $367,911.61 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2. That the expenditure of $55,186.74 is hereby authorized in Fund 6303, Electricity G.O. Bonds, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance for construction inspection tasks performed by the City’s Department of Public Service.
SECTION 3. That the expenditure of $367,911.61 or so much thereof as may be needed, is hereby authorized in Fund 6303, Electricity G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.