Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to establish purchase orders for AT&T Telecommunications Services including but not limited to AT&T Switched Ethernet Services (ASE) from an established State of Ohio Master Service Agreement (MSA0022) for various agencies within the City of Columbus with AT&T. This contract was not bid but negotiated by the State of Ohio; however, it has been determined to be the most cost-effective method of obtaining the needed services.
Ordinance Number 582-1987 authorized City agencies to use State of Ohio Department of Administrative Services contracts when deemed cost effective. This ordinances asks that the Finance and Management Director be authorized to establish purchase orders of up to $100,000.00 without further Council approval for the State of Ohio MSA0022.
Bid Information: State of Ohio Term Contracts exists for this purchase.
AT&T, CC# 340436390, Vendor Account # 6413 (expires 02/19/2018).
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because there are projects being planned for the near future that would benefit from the cost savings from the State of Ohio Master Service Agreement # MSA0022.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to issue purchase orders up to $100,000.00 for AT&T Telecommunications Services with AT&T for various City agencies from an existing Cooperative State of Ohio Term Contract established for such purpose by the State of Ohio, Department of Administrative Services Purchasing Office, with AT&T; and to declare an emergency.
Body
WHEREAS, various City Agencies need to purchase AT&T Telecommunications Services; and
WHEREAS, it has been determined that the current State of Ohio contract (MSA0022) with AT&T has been established for such purpose and is the most cost-effective method for obtaining the needed services and equipment; and
WHEREAS, Ordinance Number 582-87 authorized City agencies to use State of Ohio Department of Administrative Services contracts when deemed cost effective; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the various City departments in that it is immediately necessary to authorize the Director of Finance and Management to issue purchase orders with AT&T, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue purchase orders with AT&T for up to $100,000.00 for each City agency for AT&T Telecommunications Services in accordance with the existing State of Ohio Master Service Agreement (MSA0022) established by the State of Ohio Purchasing Office and AT&T.
SECTION 2. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.