Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for renovation of the kitchen cabinets for the Division of Fire at the following locations: Fire Station No. 1, 3639 Parsons Avenue; Fire Station No. 12, 3200 Sullivant Avenue; Fire Station No. 14, 1716 Parsons Avenue; Fire Station No. 17, 2300 West Broad Street; Fire Station No. 24, 1585 Morse Road; Fire Station No. 30, 3555 Fishinger Boulevard; and Fire Station No. 31, 5303 Alkire Road.
This ordinance authorizes the installation of new kitchen cabinets at nine Fire Stations. The installation of new metal cabinetry in these Fire Stations is to replace existing wood or particle board cabinets that are beyond their useful life. Fire fighters and medics live in fire stations during their twenty-four hour shifts, thereby necessitating functioning kitchens.
Formal bids were solicited and the City received one bid on September 7, 2016 ad follows (0 FBE, 0 MBE):
2K General Company $183,824.00
The Office of Construction Management recommends the bid award be made to the sole bidder, 2K General Company.
Emergency legislation is requested to meet the operational needs of the fire stations, thereby providing necessary accommodations for functioning kitchens.
2K General Company Contract Compliance No. 31-1653018
Fiscal Impact: This ordinance authorizes an expenditure of $183,824.00 from the Safety G.O. Bonds Fund with 2K General Company for the renovation of kitchen cabinets for the Division of Fire. The Department of Public Safety has funds in their 2016 Capital Improvement Budget to fund this project.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with 2K General Company for renovation of the kitchen cabinets for the Division of Fire; to authorize the expenditure of $183,824.00 from the Safety G.O. Bonds Fund; and to declare an emergency. ($183,824.00)
Body
WHEREAS, it is necessary to renovate the kitchen cabinets for the Division of Fire to replace cabinets that are beyond their useful life; and
WHEREAS, it is necessary to renovate the kitchen cabinets for the Division of Fire at the following locations: Fire Station No. 1, 3639 Parsons Avenue; Fire Station No. 12, 3200 Sullivant Avenue; Fire Station No. 14, 1716 Parsons Avenue; Fire Station No. 17, 2300 West Broad Street; Fire Station No. 24, 1585 Morse Road; Fire Station No. 30, 3555 Fishinger Boulevard; and Fire Station No. 31, 5303 Alkire Road; and
WHEREAS, the Office of Construction Management solicited formal/competitive bids for the renovation of kitchen cabinets for the Division of Fire; and
WHEREAS, 2K General Company was deemed the lowest, most responsive, and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with 2K General Company for renovation of the kitchen cabinets for the Division of Fire, to meet the operational needs of the fire stations, thereby providing necessary accommodations for functioning kitchens, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with 2K General Company for renovation of the kitchen cabinets for the Division of Fire.
SECTION 2. That the expenditure of $183,824.00, or so much thereof as may be needed, is hereby authorized and approved in the Safety Voted Bond Fund 7701 Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.