Explanation
BACKGROUND: This legislation is for the option to establish two a UTC contracts for Fleet Spreader Parts for the City of Columbus’ vehicles and equipment on an as needed basis. The term of the proposed option contracts would be approximately two years, expiring October 30, 2018, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 8, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. RFQ002578).
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Buckeye Truck Equipment Inc., CC85426-155445 expires 9/26/2018, Items 1- 5, $1.00
J.T. Dillard,Llc., CC85424-163334 expires 8/20/2017 Items 6-10, $1.00
Total Estimated Annual Expenditure: $25,000, Fleet Management, the primary user
The companies are is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a two (2) contracts for the option to purchase Fleet Spreader Parts with Buckeye Truck Equipment Inc. and J.T. Dillard Llc.; to authorize the expenditure of $2.00 to establish the contracts from the General Fund; and to declare an emergency.
Body
WHEREAS, the Fleet Spreader Parts UT...
Click here for full text