Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement for the option to establish one (1) UTC contract for Aluminum Sheeting Material and Sign Blanks to be used by the Department of Public Service, the primary user. These items are used by the Department of Public Service to produce various streeet signage for traffic control. The term of the proposed option contract is through July 1, 2018. The contract may be extended for up to two additional one (1) year periods, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 30, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ001708). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Gary S. McMahon (dba Allmac Signs): CC002173; Items 1 through 61 and 1R through 61R; $1.00
Total Estimated Annual Expenditure: $125,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because without emergency action Aluminum Sheeting Material and Sign Blanks will not be available and the efforts of the Department of Public Service to maintain and fabricate traffic signs and street name signs and the efficient delivery of these items will be slowed.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into one (1) Universal Term Contract for the option to purchase Aluminum Sheeting Material and Sign Blanks with Gary S. McMahon (dba Allmac Signs); to authorize the expenditure of one (1) dollar to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Department of Public Services has a need for Aluminum Sheeting Material and Sign Blanks to maintain and fabricate traffic signs and street name signs; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 30, 2016 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into contract for the option to purchase Aluminum Sheeting Material and Sign Blanks to maintain and fabricate traffic signs and street name signs; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for an option to purchase Aluminum Sheeting Material and Sign Blanks through July 1, 2018 with the option to extend for up to two additional one (1) year periods in accordance with Solicitation RFQ001708;
Gary S. McMahon (dba Allmac Signs): Award for items: 1 through 61 and 1R through 61R; $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be and emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.