Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement for the option to establish two (2) UTC contracts for Traffic Vehicular Signal Heads to be used by the Department of Public Service, the primary user. The term of the proposed option contracts is through May 31, 2019. The contracts may be extended for up to two additional one (1) year periods, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 30, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ001716). Five (5) bids were received.
The Purchasing Office is recommending awards to the overall lowest, responsive, responsible, and best bidders as follows:
Path Master, Inc.: CC006583; Aluminum Head Grouping: 1, 1A-1C, 2, 2A-2G, 3, 3A-3G, 4, 4A-4C, 9A, 15A, 16A, 17A, 18A, 19A; LED Modules: 11A-11C, 12A-12F; PELCO Kits: 21A-21E, 22A-22E, 23A-23E, 26A-26B; Tethering Grouping: 27-58; Miscellaneous Hardware: 13A-13B, 14A-14B, 20A-20D, 59; $1.00
Bardwin & Sours, Inc.: CC004700; Polycarbonate Signal Head Items: 5, 5A-5C, 6, 6A-6G, 7, 7A-7G, 8, 8A-8C, 9B, 10, 15B, 16B, 17B, 18B, 19B; $1.00
Total Estimated Annual Expenditure: $100,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because without emergency action Traffic Vehicular Signal Heads will not be available and the efforts of the Department of Public Service to maintain traffic signal installations along roadways throughout the City of Columbus and the efficient delivery of these items will be slowed.
Fiscal Impact: Funding to establish these option contracts is from the General Fund. City agencies will be required t...
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