Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement with Clarke Mosquito Control Products Inc. to establish one (1) Universal Term Contract for the option to purchase Vector Control Pesticides to be used by various City agencies, primarily Columbus Public Health Department as part of the Vector Control Program to protect public health by controlling the insect population and reduce the risk for mosquito borne illness. The ensuing contract is intended to supplement the contract previously awarded to Adapco Inc., who is not an authorized licensed distributor for two products specificied in the orginal RFQ001857, and allows for the purchase of those two items from Clarke Mosquito Control Products Inc. The term of the proposed option contract is through September 30, 2018. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on September 22, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ002792). Twenty-five (25) bids were solicited; one (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Clarke Mosquito Control Products Inc. CC72438-115746 expires 05/04/2017: Lines: 10 and 20
Total Estimated Annual Expenditure: $50,000 total for both vector control pesticide UTCs
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
30-Day Designation: This ordinance is being submitted as 30-day legislation.
Title
To authorize the Finance & Management Director to enter into one (1) Universal Term Contract for the option to purchase Vector Control Pesticides with Clarke Mosquito Control Products Inc.; and to authorize the expenditure of one (1) dollar to establish the contract from the General Fund ($1.00).
Body
WHEREAS, vector control pesticides are used primarily by Columbus Public Health Department as part of the Vector Control Program to protect public health by controlling the insect population and reduce the risk for mosquito borne illness; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 22, 2016 and selected Clarke Mosquito Control Products Inc. as the lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the Public Health Department to authorize the Finance and Management Director to enter into contract with Clarke Mosquito Control Products, Inc.; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Vector Control Pesticides through September 30, 2018 with the option to extend for one (1) additional year in accordance with Solicitation RFQ002792;
Clarke Mosquito Control Products Inc.: Lines: 10 and 20 $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.