Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with the Facemyer Company for the Blueprint Clintonville Schreyer / Springs Integrated Solutions Project, CIP 650870-100006. This is an OWDA (Ohio Water Development Authority) funded project, Loan # 7499, WPCLF (Water Pollution Control Loan Fund). This project consists of constructing 73 bioretention basins/rain gardens, under drains, relocating water mains and such work as may be necessary to complete the contract, in accordance with the plans CC-17115. The project is in the Clintonville Planning area.
2. PROJECT TIMELINE: the work is to be completed within 550 calendar days after the effective date of the Notice to Proceed.
3. PROCUREMENT INFORMATION: The Division advertised for competitive bids for the subject project on the City's Vendor Services website, the City's Bulletin in accordance with the overall provisions of Section 329 of Columbus’s City Codes, and the Bid Express website. The Division of Sewerage and Drainage received five (5) bids on August 24, 2016 from the following companies:
4. Name CCCN Exp. Date Vendor# Status City / State
Facemyer Company 31-1757841 12/18/16 005926 FBE Sunbury, Ohio
Elite Excavating of Ohio 20-1643186 08/17/18 001064 MAJ Ontario, Ohio
Danbert Inc. 31-1029004 07/06/18 004618 MAJ Plains City, Ohio
John Eramo & Sons 31-0724866 10/20/17 004251 MAJ Hilliard, Ohio
Complete General Const. Co. 31-4366382 09/14/17 006056 MAJ Columbus, Ohio
These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form process. After reviewing these bids and the QFF form, it was determined that Facemyer Company was the lowest responsive, responsible, and best bid. The Engineer's Estimate was $2,348,838.00.
5. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
6. CONTRACT COMPIANCE NO: 31-1757841 | FBE | 12/18/16 | Vendor #: 005926
7. ECONOMIC IMPACT: This project will construct stormwater facilities that will capture and treat runoff generated by infiltration and inflow remediation efforts as part of the City of Columbus’ Blueprint initiative.
8. FISCAL IMPACT: This legislation authorizes the appropriation and expenditure of $3,080,064.92 from the Ohio EPA Water Pollution Control Loan Fund (WPCLF); authorizes the creation of sufficient budget authority for this ordinance; and amends the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with the Facemyer Company for the Blueprint Clintonville Schreyer / Springs Integrated Solutions Project; to authorize the appropriation and expenditure of $3,080,064.92 from the Ohio EPA Water Pollution Control Loan Fund; and to amend the 2016 Capital Improvements Budget for the Division of Sewerage and Drainage. ($3,080,064.92).
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract with the Facemyer Company for the Blueprint Clintonville Schreyer / Springs Integrated Solutions Project, CIP 650870-100006; and
WHEREAS, the work for this project consists of constructing 73 bioretention basins/rain gardens, under drains, relocating water mains and such work as may be necessary to complete the contract; and
WHEREAS, the Ohio Water Development Authority (OWDA) (Loan # 7499) will approve an Ohio EPA WPCLF loan (CS390274-0229) agreement with the City of Columbus on October 27, 2016, in the amount of $3,080,064.92 to provide financing for the above listed project with eligible costs including the construction contract and contingency; and
WHEREAS, it is necessary to authorize the appropriation and expenditure of the proceeds from the aforementioned loan; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvement Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a construction contract with the Facemyer Company for the Blueprint Clintonville Schreyer / Springs Integrated Solutions Project, CIP 650870-100006 at the earliest practical date for the preservation of the public health and safety; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract with the Facemyer Company, P.O. Box 304, Sunbury, Ohio 43074 for the Blueprint Clintonville Schreyer / Springs Integrated Solutions Project in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $3,080,064.92 is appropriated in Fund 6111, OWDA Loan Fund, per the account codes in the DAX Financial attachment to this ordinance.
SECTION 3. That the appropriation and expenditure of $3,080,064.92 or so much thereof as may be needed, is hereby authorized in Fund 6111 the OWDA loans Fund per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund | Project Number | Project Name | Current | Revised | Change
6111 | P650034-100000 | Black Creek Interceptor | $15,218,950 | $13,438,885 | (-$1,780,065)
6111 | P650870-100006 | Blueprint Schreyer / Springs Integrated Solutions | $1,300,000 | $3,080,065 | +$1,780,065
SECTION 5. That the said firm, the Facemyer Company, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.