Explanation
BACKGROUND: This ordinance is to modify an existing city-wide contract for the option to allow for the addition of Security and Enforcement Uniforms for various City Agencies. The additional items include Apparell and hats that will include lettering and embroidery. Per ordinance 2296-2013 Galls RT II, LLC was awarded Police Uniforms, Footwear, Etc. UTC according to the specifications of the original solicitation SA005084 and will expire October 31, 2017. Various Agencies throughout the City of Columbus, have a need to purchase Security and Enforcement Uniforms, Accessories, and associated fitting services to outfit their security and enforcement personnel.
1. Amount of additional funds: Various agencies throughout the City of Columbus must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was not foreseen, but Galls is the only source to provide the uniforms and associated services and it is necessary to add these items to ensure security and enforcement personnel could order the required uniforms to perform their job duties.
3. Reason other procurement processes not used: This formal bid was opened on August 29, 2013, but these items were not included on the solicitation.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient ordering and delivery of required Security and Enforcement Uniforms and the inability of personnel to carry out their job requirements.
FISCAL IMPACT: No funding is required to modify the option contract. Various agencies must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify the UTC contract to amend the items awarded to Galls RT II, LLC for the addition of Security and Enforcement Uniforms, Accessories, and associated fitting services; and...
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