Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Dynotec, Inc. for the UIRF Cleveland Avenue Street Lighting Project CIP# 440007-100017 in the amount of $74,150.41, for the Division of Power.
The purpose of this project is to provide a decorative street lighting system on Cleveland Avenue, from East Weber Road to Dunedin Road within Community Planning Area 11 - North Linden. The project will provide decorative fiberglass poles with Light Emitting Diode (LED) post top luminaires. The project will also remove existing High Pressure Sodium (HPS) lighting, as requested by the residents of the area.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project is in response to public requests for a decorative underground street lighting system on Cleveland Avenue. The project will include removal of existing lighting and installation of new LED lighting, which is more energy efficient and requires less maintenance.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Proposal Quality, 2. Environmental Innovation, 3. Experience of Team, 4. Ability to Perform Expeditiously, 5. Past Performance, and 6. Local Workforce.
Requests for Proposals (RFP's) were received on March 18, 2016 for six different Division of Power projects from AEC, Dynotec, EMH&T, Patrick Engineering, MS Consultants, and Korda Engineering. An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that this contract be awarded to Dynotec, Inc. Each of the remaining engineering firms were each awarded one of the five (5) other projects.
The Contract Compliance Number for Dynotec, Inc. is 31-1319961 (expires 4/30/2017, MBE, DAX Vendor #005053, Tax ID #31-1319961). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Dynotec, Inc.
4. FISCAL IMPACT: There are adequate funds within the Electricity G.O. Bonds Fund for this expenditure.
Title
To authorize the Director of Public Utilities to enter into an agreement with Dynotec, Inc. for professional engineering services for the UIRF Cleveland Avenue Street Lighting Project for the Division of Power; and to authorize an expenditure up to $74,150.41 within the Electricity General Obligations Bonds Fund. ($74,150.41)
Body
WHEREAS, six (6) proposals for professional engineering services for the UIRF Cleveland Avenue Street Lighting Project CIP# 440007-100017 were received on March 18, 2016; and
WHEREAS, the Department of Public Utilities recommends that the UIRF Cleveland Avenue Street Lighting Project CIP #440007-1000017 be awarded to Dynotec, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of funds within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Dynotec, Inc. for the UIRF Cleveland Avenue Street lighting Project CIP# 440007-100017; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the UIRF Cleveland Avenue Street lighting Project CIP# 440007-100017 with Dynotec, Inc., 2931 E. Dublin-Granville Road, Columbus, Ohio 43231; for an expenditure up to $74,150.41 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2. That the expenditure of $74,150.41 or so much thereof as may be needed, is hereby authorized in Fund 6303, Electricity G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.