Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement for the option to establish one (1) UTC contract for Fire Helmets for the Division of Fire. The term of the proposed option contract is through September 30, 2019. The contract may be extended for up to two additional one (1) year periods, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on August 25, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ002319). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Phoenix Safety Outfitters: CC007915; Items 1 through 9; $1.00
Total Estimated Annual Expenditure: $45,000.00.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because without emergency action Fire Helmets, which is detrimental to the safety of the employees of the Division of Fire, would be delayed and Fire Helmets are required based on labor agreements.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Fire Helmets from Phoenix Safety Outfitters; to authorize the expenditure of one dollar ($1.00) to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, Fire Helmets are required for the safety of the employees of the Division of Fire; and
WHEREAS, the Purchas...
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