Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement to establish one (1) Universal Term Contract for the option to purchase various air filters to be used by the Columbus Division of Police for the purpose of filtering lead and other airborne particulates through the HVAC systems at the shooting range facilities. The term of the proposed option contract is through October 31, 2018. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on August 25, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ002307). Forty-six (46) bids were solicited; two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Ketchum & Walton Company; CC97616-11572 expires 8/2/2018: All Lines
Total Estimated Annual Expenditure: $50,000
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Emergency Designation: This ordinance is being submitted as emergency legislation as there is no current contract for the purchase of air filters for the purpose of filtering lead and other airborne particulates and there is an immediate need to contract with the company named herein to quickly and efficiently procure the goods.
Title
To authorize the Finance & Management Director to enter into one (1) Universal Term Contract for the option to purchase Air Filters with Ketchu...
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