Explanation
1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the 2014 - 2016 Construction Administration and Construction Inspection Services Agreement with Stantec Consulting Services, Inc. Funding for this modification will be for two Division of Water projects:
1. Shattuck Avenue Area Water Line Improvements Project, CIP No. 690236-100072, Contract No. 2049; Community Planning Area: “West Olentangy”. Includes the following streets: Shattuck Ave., Clearview Ave., Highland Dr., Afton Rd., Bernard Rd., Caniff Rd., Caniff Pl., Caniff Ct., Sunny Hill Dr., and Kenny Rd.
2. Wynding Drive/Yaronia Drive Water Line Improvements Project, CIP No. 690236-100110, Job No. 16-022; Community Planning Area: “Clintonville”. Includes Wynding Drive and Yaronia Drive.
1.1. Amount of additional funds to be expended: $498,488.78
Original Contract Amount: $ 670,000.00 (EL015634)
Modification 1 $ 713,065.18 (EL017687)
Modification 2 (current): $ 498,488.78
Total (Orig. + Mods. 1-2) $1,881,553.96
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2014 - 2016 and modifications were anticipated and explained in the original legislation under Ordinance No. 0391-2014.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects from 2014 - 2016.
1.4. How cost of modification was determined:
Cost proposals were provided by Stantec Consulting Services, Inc. and reviewed by Division of Water staff and was deemed acceptable.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of the water line improvements projects is to replace or rehabilitate existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss.
3. CONTRACT COMPLIANCE INFO: 11-2167170 | MAJ | Expires 9/10/17; DAX Vendor No. 000462.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc. for two Division of Water projects; to authorize a transfer and expenditure in an amount up to $498,488.78 within the Water General Obligations Bonds Fund; and to authorize an amendment to the 2016 Capital Improvements Budget. ($498,488.78)
Body
WHEREAS, original contract number EL015634 was authorized by Ordinance No. 0391-2014, passed March 24, 2014, was executed on April 28, 2014, and was approved by the City Attorney on May 5, 2014 for the 2014 - 2016 Construction Administration and Construction Inspection Services agreement; and
WHEREAS, Contract Modification No.1 EL017687 was authorized by Ordinance No. 2561-2015, passed November 2, 2015, was executed on December 2, 2015, and was approved by the City Attorney on December 9, 2015; and
WHEREAS, Contract Modification No. 2 is needed to provide funding for the Division of Water’s Shattuck Avenue Area Water Line Improvements Project and the Wynding Drive/Yaronia Drive Water Line Improvements Project, in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for said Division of Water projects with Stantec Consulting Services, Inc.; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director to modify and increase the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc. for two Division of Water projects, for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Columbus, Ohio 43204 in an amount up to $498,488.78 that will continue to provide Construction Administration and Construction Inspection Services for two water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Water.
SECTION 2. That the transfer of $ $28,557.47 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006, Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (There is already $375,000 in Fund 6006, Project No. 690411-100072.)
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6006, Water G.O. Bonds Fund, as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P690236-100091 (New) | Harrington Ct. Area WL Imp's | $250,000 | $221,442 | -$28,558
P690236-100072 (New) | Shattuck Ave. Area WL Imp's | $375,000 | $403,558 | +$28,558
*There is already sufficient authority in Fund 6006, Project No. 690236-100110.
SECTION 4. That the expenditure of $498,488.78 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.