Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management on behalf of Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into a contract with PRIME AE Group, Inc. for the provision of a Hyland OnBase for software maintenance services in the amount of $31,021.34 for the Franklin County Municipal Court case imaging system.
The imaging system converts the existing court documents into electronic images necessary to optimize storage space and reduce future storage costs, while providing for more efficient access to court document information.
3SG Corporation a dealer of Hyland Software, Inc. installed and configured the Hyland OnBase software for the Franklin County Municipal Court’s imaging system. 3SG Corporation merged with PRIME AE Group, Inc. and is currently providing the Municipal Court Clerk’s Office with software maintenance services through the State of Ohio, State Term Schedule (STS) # 533272-3: expiration date 3/31/21.
Ordinance 582-87 authorizes the City of Columbus to purchase from the cooperative purchasing contract.
Contracts:
Ordinance: 1036-2012; $20,756.11; EL012786
Ordinance: 1071-2013; $41,268.90; EL014339
Ordinance: 2116-2014; $24,947.82; EL016346
Contract: PP002064; 2015; $11,901.07
Ordinance: 2768-2015; $44,131.68; FL006426
Ordinance: 2435-2016; $31,021.34
Contract Compliance Number:
PRIME AE Group, Inc.: 26-0546656
Expiration date: 10/30/2017
Vendor # 002102
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: Emergency action is requested for the continuity of the software maintenance services.
Fiscal Impact: Funds totaling $31,021.34 are within the 2016 computer fund budget.
Title
To authorize the Director of the Department of Finance and Manag...
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