Explanation
BACKGROUND: This legislation is for the option to establish a UTC contract for Composting Bulking Material (Woodchips) for the Division of Sewerage and Drainage as the primary user. This contract will provide for the purchase and delivery of specialized Composting Bulking Material (Woodchips) used primarily for Composting by the Compost Facility. The term of the proposed option contract would be approximately two years, expiring November 30, 2018 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 29, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. RFQ002672). Thirty-two (32) bids were solicited; two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ohio Mulch Supply, Inc., CC# 20540-111519 expires 09/03/2017, Lines 10 and 20, $1.00
Total Estimated Annual Expenditure: $460,000 Division of Sewerage and Drainage, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. The current contract expires on 11/30/2016 therefore this ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Composting Bulking Mat...
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