Explanation
This ordinance is to authorize the Director of the Department of Public Utilities to enter into a contract for professional services to provide Oracle Work and Asset Management Database and Computerized Maintenance Management System Administration with Resource International, Inc.
The project consists of administration of the Department of Public Utilities' Oracle Work and Asset Management (WAM) system with a full enterprise license. The goal is to continue to leverage the Department of Public Utilities' mission critical data and systems allowing them to provide service to their customers that is more proactive, transparent, and data driven. The consultant will provide database administration and system administration duties, and facilitate performance tracking and reporting.
The Department of Public Utilities advertised for the subject services in the City Bulletin in accordance with the relevant provisions of City Code Chapter 329 relating to Request for Proposals. One hundred forty-eight (148) vendors (3 AS1, 4 FBE, 1 HL1, 6 M1A, 2 MBE, 3 MBR, 129 MAJ) were solicited (RFQ000964) and three (3) proposals (1 FBE, 2 MAJ) were received and opened on May 19, 2016. The evaluation and final ranking was based upon the criteria in the RFP and Resource International, Inc. was determined to be a qualified responder to provide services for the Oracle Work and Asset Management system for which the Director of the Department of Public Utilities concurred.
This contract covers a five-year period. For each year of the five-year contract, funds for the services shall be reviewed and expenditures shall be approved by ordinance of City Council, and the appropriation and certification of funds by the City Auditor. The maximum obligation of the City, for services described in this agreement for the initial year of this contract is $200,000.00. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
SUPPLIER: Resource International, Inc. (31-0669793) Expires 03-24-2018
Resource International, Inc. holds FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $200,000.00 is needed for this service.
$144,815.80 was spent in 2015
$169,633.80 was spent in 2014
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency to allow for the continued support of the Oracle Work and Asset Management system currently used throughout the Department of Public Utilities to track work orders and assets used as the current contract is set to expire on November 30, 2016.
Title
To authorize the Director of Public Utilities to enter into contract with Resource International, Inc. for Oracle Work and Asset Management Database and Computerized Maintenance Management System Administration for the Department of Public Utilities; to authorize the expenditure of $12,200.00 from the Electricity Operating Fund, $77,600.00 from the Water Operating Fund, $87,000.00 from the Sewer System Operating Fund and $23,200.00 from the Stormwater Operating Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Department of Public Utilities has a need for professional services related to the Oracle Work and Asset Management Database and Computerized Maintenance Management System Administration to provide service to their customers that is more proactive, transparent, and data driven; and
WHEREAS, the procurement was conducted in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to the Request for Proposals (RFP) process and three (3) proposals were received and reviewed by the Department of Public Utilities on May 19, 2016, Solicitation RFQ000964, for Oracle Work and Asset Management Database and Computerized Maintenance Management System; and
WHEREAS, a contract is being established with Resource International, Inc. based upon the proposal received; and
WHEREAS, the contract amount will be utilized to provide services under this contract related to the Oracle Work and Asset Management Database and Computerized Maintenance Management System in use throughout the Department of Public Utilities; and
WHEREAS, services under this agreement are to be provided over a period of five years with funding based upon budgeted funds and approval each year by Columbus City Council; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into contract with Resource International, Inc. for the administration of Oracle Work and Asset Management Database and Computerized Maintenance Management System at the earliest possible date to provide for continuation of service without delay; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into contract for Oracle Work Asset Management Database and Computerized Maintenance Management System Administration with Resource International, Inc., 6350 Presidential Gateway, Columbus, Ohio 43231, in accordance with the terms on file in the office of the Department of Public Utilities.
SECTION 2. The said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.